Project Manager

Key Responsibilities

1. Sales Support, Scoping and Project Handover

• Work with the Technical Sales Consultant and relevant Minden sales colleagues to ensure proposed solutions are deliverable, appropriately scoped and supported by suitable program, cost and resource assumptions.
• Participate in pre-order technical reviews, site surveys and customer meetings where project delivery input is required.
• Take formal ownership following contract award and review quotations, specifications, drawings, exclusions, program commitments and commercial agreements.
• Identify gaps, ambiguities, risks or scope conflicts before mobilisation and agree a clear resolution and ownership plan.
• Run structured internal handover meetings and ensure project information is documented within the correct business systems.

2. Project Planning & Governance

• Develop and maintain project plans, programs, milestones, budgets, risk registers, action logs and resource schedules.

• Establish clear roles, responsibilities, communication routes and approval points for each project.

• Coordinate design, engineering, procurement, production, delivery, installation, access equipment, travel, accommodation, subcontractors and commissioning resources.

• Monitor critical-path activities and proactively address risks, delays, dependencies and resource constraints.

• Maintain accurate project records and provide regular status reporting to the Operations and relevant stakeholders.

3. Technical Coordination & Change Control

• Coordinate technical information between the customer, sales, engineering, suppliers and installation teams.

• Ensure drawings, specifications, utility requirements, layouts, interfaces and customer approvals are controlled and communicated.

• Challenge assumptions constructively and ensure proposed changes are assessed for safety, compliance, cost, program and customer impact.

• Maintain a clear change-control process and ensure variations are documented, costed, approved and communicated before additional work proceeds.

4. Commercial & Financial Management

• Own project budgets and track committed, actual and forecast costs throughout the project lifecycle.

• Protect gross margin through effective planning, purchasing coordination, resource control and early intervention.

• Monitor payment milestones, support accurate invoicing and escalate overdue approvals or commercial blockers.

• Report project performance, forecast outcomes, variations, risks and profitability clearly and accurately.

• Prevent unapproved scope growth and ensure contractual obligations, exclusions and customer relationships remain visible.

5. Customer & Stakeholder Management

• Act as the primary delivery contact for the customer from handover to completion.

• Confirm scope, site responsibilities, program, deliverables, access requirements and acceptance criteria with the customer.

• Provide clear, timely progress updates and manage expectations professionally, particularly where changes or delays arise.

• Coordinate multiple stakeholders including production, engineering, health and safety, procurement, facilities and principal contractor teams.

• Resolve concerns promptly while maintaining a professional, solutions-focused approach and protecting the relevant business position.

6. Health, Safety, Quality & Compliance

• Ensure projects comply with applicable health and safety legislation, customer requirements, company procedures and contractual obligations.

• Prepare, coordinate and maintain project documentation including risk assessments and method statements (RAMS), site information and installation records.

• Ensure site activities are appropriately planned, resourced, briefed and controlled, with issues escalated promptly.

• Coordinate required technical and compliance documentation for the equipment and installation.

• Promote safe working, high-quality standards and disciplined project documentation across employees and subcontractors.

7. Installation, Commissioning & Completion

• Plan and coordinate deliveries, installation, testing and commissioning activity.

• Ensure site readiness, utilities, access, lifting, storage and customer dependencies are confirmed before mobilisation.

• Manage snagging and corrective actions to timely closure.

• Coordinate training, manuals, certification, completion packs and other agreed customer deliverables.

• Obtain customer acceptance and formal sign-off, complete project closure and support an effective handover to service or aftercare teams.

8. Cross-Business Working & Continuous Improvement

• Use shared resources sensibly while maintaining clear records, project ownership, costs, customer communications and approvals for Elmbridge and Minden separately.

• Apply consistent project management disciplines across both businesses without unnecessarily merging their brands, systems or customer propositions.

• Keep post-project reviews and capture lessons relating to scope, margin, quality, safety, suppliers, program and customer experience.

• Develop practical templates, controls and reporting that improve visibility and repeatability of capital project delivery.

• Support wider operational improvement activity and undertake other reasonable duties consistent with the role.

Essential Experience & Knowledge

• Demonstrable experience managing complex capital equipment, engineering, manufacturing or industrial installation projects.

• Experience taking projects from sales or contract handover through design coordination, procurement, installation, commissioning and completion.

• Strong project planning, risk management, cost control, forecasting and change-control capability.

• Experience managing customers, subcontractors, suppliers and multi-disciplinary internal teams.

• Working knowledge of site health and safety requirements, RAMS and controlled installation activity.

• Commercial awareness and the confidence to protect scope, program and project margin.

• Competence using project planning, Microsoft 365 and business systems to maintain accurate records and reports.

• Experience with CAD or similar systems for project drawing/scoping.