Project Manager, Hotel Management Agreements & Operations Coordination

We are currently recruiting on behalf of our client, a luxury hotel management group, a Project Manager - Hotel Management Agreements & Operations Coordination.

The Project Manager is the central point of coordination for the Group's new hotel management agreements and renovation projects , ensuring that, once an agreement has been signed, it is implemented correctly, efficiently, and on time. This role does not negotiate or sign management agreements , but takes ownership of coordinating and confirming the correct and timely execution of everything that follows. This is a hands-on coordination role, responsible for each signed agreement from the start of implementation through to full operational integration, as well as for coordinating actions whenever an existing Group hotel undergoes renovation.

Critical success factor: This role requires strong organizational ability, comfort engaging with multiple stakeholders across the Group, and confidence using technology to track progress on every project.

Key Responsibilities

Implementation & Coordination of Signed Agreements

• Once a management agreement has been signed, coordinate its implementation through full operational integration

• Develop a detailed implementation plan for each signed agreement, with clear ownership, deadlines, and deliverables

• Define the steps and Group departments that need to be involved at each stage of implementation

• Confirm that all actions arising from the agreement are carried out correctly and within the agreed timelines

• Build standardised processes (checklists, templates, SOPs) to support the smooth implementation of future agreements

Project Tracking & Follow-up

• Maintain systematic follow-up with all involved Group departments (Operations, Finance, HR, Sales & Marketing, Technical, IT, etc.)

• Track progress using project management tools

• Identify delays or risks in execution and propose corrective actions

Renovation Coordination for Existing Properties

• Coordinate actions whenever an existing Group hotel undergoes renovation

• Work closely with technical teams, contractors, and Operations to keep renovation timelines on track

• Monitor renovation budgets and progress in collaboration with the relevant departments

Reporting & Documentation

• Maintain records of progress and decisions for each project/agreement

• Prepare periodic reports for Group Management

Requirements

• A degree in Project Management or a similar/related field is preferred

• Previous experience as a Project Manager, Project Coordinator, or in a similar role, ideally within the hospitality industry

• Excellent command of English, written and spoken

• Excellent command of technology and project management tools (e.g. MS Office, project management software; AutoCAD, is a strong advantage)

• Strong organizational skills and the ability to manage multiple projects simultaneously (multi-

tasking)

• Strong communication skills and the ability to collaborate across different departments and levels of the organization

• Ability to take initiative, solve problems, and make decisions under time pressure

• Willingness to travel within Cyprus/Greece as required by project needs, and a valid driving license

Benefits

• Annual Gross salary €38,000 - €45,000 based on experience and qualifications

• Provident Fund

• Staff discounts at Hotels

• Free meals on duty

• Employee Appreciation Program and Reward Scheme

• Great work-life balance

• Comprehensive new staff induction programmes

• Group-wide professional development opportunities across countries and properties

• Continuous training opportunities