Project Manager & Personal Assistant (Robotics AI)

Salary: Rp 20.000.000 – Rp 25.000.000 per month

Project Manager (Robotics Data Collection) & Executive Assistant

Location: Ciputra World 2
Employment Type: Full-time
Reporting To: CEO
Role Allocation: Approximately 90% Project Management / 10% Executive Assistance

Job Description

We are looking for a highly organized, proactive, and detail-oriented Project Manager to lead the delivery of robotics training-data collection projects.

This role will serve as the primary operational bridge between Chinese robotics data-collection platforms/clients and our internal Data Collection and Quality Assurance (QA) teams.

The successful candidate will manage project communication, translate client requirements into executable plans, coordinate training and field deployment, manage workforce and site capacity, and monitor project delivery, quality, and risks.

Approximately 10% of the role will involve providing confidential personal and administrative support to the CEO.

Key Responsibilities:

1. Client & Project Coordination

• Act as the primary operational point of contact for Chinese robotics data-collection companies and platforms.

• Communicate with client-side Project Managers in Mandarin to understand, clarify, document, and follow up on project requirements.

• Manage requirements related to collection platforms, device specifications, file formats, upload procedures, collection standards, acceptance criteria, data-quality thresholds, and project limitations.

• Translate client requirements into clear task briefs, SOPs, training materials, operational checklists, and escalation procedures.

• Maintain project documentation, meeting notes, action trackers, issue logs, risk registers, and status updates.

2. Internal Execution, Training & QA

• Coordinate internal data-collection teams and ensure collectors understand project scenarios, device handling, quality standards, and submission procedures.

• Work closely with Data Collection Team Leads and QA Leads on onboarding, training, calibration, pilot runs, quality reviews, rework, and continuous improvement.

• Track collection progress, valid-hour output, QA pass rates, rejection/rework reasons, and delivery risks.

• Identify issues early, coordinate corrective actions, and ensure projects remain on schedule and within quality requirements.

3. Resource Planning & Scheduling

• Develop staffing and deployment plans based on available collectors, devices, venues, scenarios, and project priorities.

• Optimize allocation of people, equipment, and locations to maximize valid data output while maintaining client and QA requirements.

• Create and maintain weekly and rolling collection schedules.

• Develop and maintain Gantt charts showing collection venues, assigned scenarios, personnel, device allocation, and working time blocks.

• Adjust schedules in response to venue changes, staffing gaps, equipment issues, client feedback, or quality concerns.

4. Executive Assistance

Approximately 10% of the role will involve supporting the CEO with:

• Personal and administrative matters.

• Scheduling and follow-ups.

• Bookings and coordination.

• Document preparation.

• Ad-hoc and confidential tasks.

• Other administrative support as required.

Maintain strict confidentiality, discretion, and professionalism in all CEO-related matters.

Requirements:

• Bachelor's degree or equivalent practical experience in Project Management, Operations, Business, Engineering, Technology, or a related field.

• 2+ years of experience in Project Management, Operations, or a similar coordination role.

• Previous Executive Assistant (EA) / Personal Assistant (PA) experience is preferred.

• Fluent in Bahasa Indonesia, English, and Mandarin, with the ability to communicate professionally with Chinese-speaking clients and project teams.

• Strong organizational, coordination, and stakeholder management skills.

• Excellent attention to detail and follow-up skills.

• Able to manage multiple priorities and ensure tasks are completed on time.

• Proactive, responsible, and comfortable working in a fast-paced environment.

• Comfortable communicating directly with senior management and international clients.

• High level of confidentiality, discretion, and professionalism.

Preferred Qualifications:

• Experience managing AI, robotics, data collection, technology, or operational projects.

• Previous experience working with Chinese companies, clients, or project teams.

• Experience creating Gantt charts, project trackers, SOPs, or operational reports.

• Experience coordinating field teams, site operations, or workforce deployment.

What We Offer:

• Opportunity to work directly with international AI and robotics projects.

• Hands-on experience managing real-world robotics data collection operations.

• Exposure to Chinese clients and international project stakeholders.

• Opportunity to take ownership of projects from planning through execution and delivery.

• Professional development across project management, AI/robotics operations, and executive coordination.