Project Manager Pre-Collegiate Programs
Salary Grade
Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $20.68 per hour, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
The Project Manager supports the strategic and operational priorities of the Office of Pre-Collegiate Programs by managing university-wide youth protection and compliance efforts, coordinating school and community partnerships, supporting major pre-collegiate initiatives and events, and strengthening systems for scholar and family engagement. Working closely with the Executive Director of Pre-Collegiate Programs, university departments, faculty and staff, school districts, community organizations, volunteers, scholars, and families, the Project Manager coordinates complex projects and processes designed to ensure safe, compliant, accessible, and high-quality educational experiences for youth participating in university-sponsored programs. The Project Manager serves as a key point of coordination across multiple initiatives and is responsible for project implementation, stakeholder communication, compliance administration, partnership documentation, data collection and reporting, event coordination, resource navigation, alumni engagement, and administrative support.
ESSENTIAL FUNCTIONS
Manage the university-wide Youth Protection and Compliance Program in collaboration with appropriate university offices and stakeholders. Coordinate processes designed to ensure that university-sponsored programs serving minors comply with applicable university policies, procedures, training requirements, documentation standards, and youth protection protocols. Maintain program records, monitor compliance activities and deadlines, communicate requirements to university stakeholders, and assist with continuous improvement of youth protection processes. (25%)
Assist with the planning, coordination, implementation, and evaluation of large-scale programs and events sponsored or supported by the office of Pre-Collegiate Programs, including the Provost Scholars Spring Celebration, Pre-Collegiate Programs Annual Symposium, monthly Health and Wellness Series, Middle School College Experience Day, and other special initiatives. Direct and coordinate volunteer efforts for the National Youth Sports Program Medical Screenings Program, including volunteer recruitment and communication, scheduling, coordination with university and community partners, and on-site logistical support. (25%)
Triage incoming inquiries regarding pre-collegiate programs from students, families, schools, university stakeholders, community organizations, and the general public. Assess requests, provide appropriate information, route inquiries to the appropriate program or staff member, and monitor follow-up as necessary to support timely and responsive constituent service. (10%)
Support the development and implementation of systems for tracking and engaging alumni of pre-collegiate programs. Maintain alumni information, assist with outreach and engagement strategies, document educational and career outcomes when available, and identify opportunities for alumni to remain connected to university pre-collegiate initiatives. (10%)
Maintain and track Memoranda of Understanding and other partnership documentation associated with pre-collegiate programs. Coordinate renewal timelines, maintain organized records, facilitate communication with internal and external stakeholders, and assist with routing agreements through appropriate university review and approval processes. (10%)
Coordinate and schedule meetings for the executive director and office of Pre-Collegiate Programs, including meetings involving university leadership, internal departments, school districts, community partners, and other stakeholders. Assist with meeting logistics, materials, follow-up activities, and other administrative functions necessary to support effective office operations. (15%)
NONESSENTIAL FUNCTIONS
Perform additional administrative, programmatic, and special-project responsibilities in support of the Office of Pre-Collegiate Programs and university priorities as needed. (5%)
CONTACTS
Department: Frequent contact with the Executive Director, directors, and other Office of Pre-Collegiate Programs staff to coordinate projects, programs, compliance activities, events, data, and operational priorities.
University: Regular contact with faculty, staff, administrators, and university departments involved in youth programming, community engagement, compliance, risk management, events, and student support.
External: Regular contact with K-12 school and district personnel, community-based organizations, youth-serving agencies, healthcare and wellness partners, volunteers, scholars, parents and caregivers, alumni, vendors, and other community stakeholders.
Students: Regular contact with students participating in Pre-Collegiate Programs (e.g., medical, nursing, and PA students participating in NYSP medical screenings).
SUPERVISORY RESPONSIBILITIES
No staff supervisory responsibilities. Provides functional direction and coordination to volunteers, student workers, temporary staff, interns, and project participants as assigned.
QUALIFICATIONS
Experience: 3 to 5 years of related experience in, program coordination, K-12 or higher education, community engagement, youth programming, compliance, nonprofit administration, or a related field required. Experience coordinating multiple projects and stakeholders simultaneously is strongly preferred.
Education: High school education required. Prefer Bachelor's degree.
REQUIRED SKILLS
Demonstrated organizational skills with the ability to coordinate multiple priorities, deadlines, stakeholders, and projects simultaneously.
Strong interpersonal and relationship-management skills with demonstrated ability to work effectively with university administrators, faculty, staff, K-12 partners, community organizations, youth, families, and volunteers.
Ability to interpret, communicate, implement, and monitor institutional policies, procedures, and compliance requirements.
Strong written and verbal communication skills and demonstrated ability to communicate professionally with diverse internal and external constituencies.
Demonstrated commitment to youth development and advocacy, educational access, community engagement, and the success and well-being of students and families.
Must demonstrate professionalism, reliability, cultural awareness, service orientation, and a commitment to creating safe and supportive environments for youth.
Ability to maintain confidentiality and exercise sound judgment, discretion, diplomacy, and professionalism when handling sensitive information and situations involving minors and families, faculty, staff, and the university.
Strong attention to detail and demonstrated ability to maintain accurate records, agreements, compliance documentation, program data, and reports.
Ability to collect, organize, interpret, and communicate quantitative and qualitative program data.
Demonstrated ability to plan and execute meetings, programs, special events, and large-scale initiatives involving multiple stakeholders.
Ability to work independently while contributing effectively within a highly collaborative and cross-functional environment.
Proficiency with Microsoft Office and Google Workplace applications and the ability to learn university information, project management, data management, and reporting systems.
Willingness to learn and work with artificial intelligence (AI) tools and technologies.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors, and customers face to face.
WORKING CONDITIONS
General office environment with regular interaction across university and community settings. The position may require attendance at programs, meetings, and events at various university, school, and community locations. Occasional evening and weekend hours may be required to support Pre-Collegiate Programs activities, special events, and youth programming.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
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