Project Manager (Raleigh, NC)

Project Manager

Position Overview

The Project Manager is responsible for leading the planning, execution, and successful delivery of construction projects from preconstruction through final closeout. This role oversees project scope, schedules, budgets, subcontractors, vendors, and field coordination to ensure projects are completed safely, on time, within budget, and in accordance with quality standards and client expectations.

Working closely with project leadership, superintendents, architects, consultants, clients, and subcontractors, the Project Manager proactively addresses construction challenges, manages project changes, and maintains clear communication throughout the project lifecycle.

Key Responsibilities

Project Planning, Contracts, and Scope Management

• Collaborate with clients, developers, and internal stakeholders to establish project scope, timelines, and deliverables.
• Prepare detailed scopes of work and bid packages for subcontractors to ensure all required work is clearly defined.
• Coordinate and attend subcontractor site visits as needed.
• Review subcontractor bids and proposals for accuracy, completeness, and compliance with project specifications and requirements.
• Evaluate subcontractor proposals, coordinate selections, and manage subcontractor buyout and purchase order issuance.
• Collaborate with project teams to identify constructability concerns and resolve scope-related issues before and during construction.

Scheduling and Project Coordination

• Develop, manage, and communicate project schedules to ensure construction activities remain on track.
• Coordinate project activities with superintendents, subcontractors, vendors, suppliers, architects, consultants, and other stakeholders.
• Manage interior design and client selection timelines to ensure decisions and approvals are completed within established deadlines.
• Prepare and distribute two-week look-ahead schedules for clients and subcontractors.
• Monitor project progress, identify potential delays, and implement corrective plans when necessary.
• Adjust schedules and coordinate resources in response to weather conditions, site emergencies, material delays, and other unforeseen circumstances.
• Proactively anticipate labor, equipment, and material requirements to support uninterrupted project execution.

Budget and Financial Management

• Monitor project budgets, costs, and financial performance to ensure alignment with approved estimates and contractual requirements.
• Review design selections with the interior designer and client to confirm they align with the original scope, budget, and construction requirements.
• Evaluate, document, and manage change orders, including their impact on project costs and schedules.
• Review subcontractor invoices, verify completed work against contractual payment schedules and purchase orders, and coordinate payment approvals.
• Track project expenses and communicate cost changes, potential overruns, and budget concerns to relevant stakeholders.

Construction Management, Quality, and Safety

• Conduct regular job site visits throughout construction to monitor progress, workmanship, safety, signage, and site cleanliness.
• Coordinate and supervise field staff and subcontractors to ensure work is completed according to approved drawings, specifications, design requirements, and client selections.
• Partner with the Project Superintendent, architects, and consultants to resolve field issues and address constructability concerns.
• Verify that construction activities meet established quality standards, applicable building codes, regulatory requirements, and project specifications.
• Champion a safety-first culture across all project sites and ensure compliance with OSHA requirements and applicable safety regulations.
• Participate in and support monthly safety meetings.
• Identify potential project risks and implement corrective measures to protect workers, maintain quality, and minimize disruptions.
• Coordinate the procurement of materials, supplies, and other resources required to complete construction activities.

Client and Stakeholder Management

• Lead weekly client project meetings and prepare detailed meeting minutes documenting decisions, action items, responsibilities, and deadlines.
• Provide regular updates on project progress, schedules, costs, potential delays, and outstanding decisions.
• Explain project plans, specifications, scopes of work, and contract terms to clients as needed.
• Maintain professional and proactive communication with clients, subcontractors, vendors, and internal team members.
• Manage client expectations and promptly address questions, concerns, and project-related issues.
• Represent the organization professionally and maintain positive working relationships throughout the project lifecycle.

Project Closeout and Continuous Improvement

• Coordinate project completion activities to ensure outstanding work and deficiencies are addressed.
• Work with the project team and subcontractors to resolve punch-list items and confirm that completed work meets contractual and quality requirements.
• Maintain accurate project documentation, including schedules, purchase orders, change orders, meeting minutes, and financial records.
• Support a smooth transition from active construction to final project closeout.

Qualifications and Requirements

• At least 2 years of experience in an Assistant Project Manager role or experience working as a Commercial Project Manager.
• Associate degree or higher in Construction Management, Engineering, Business, or a related field.
• Strong knowledge of construction operations, project management practices, and industry standards.
• Experience coordinating subcontractors, managing construction schedules, monitoring budgets, and overseeing job site activities.
• Proficiency with construction management software such as Procore, PlanGrid, Bluebeam, or comparable platforms.
• Strong computer skills, including proficiency in Microsoft Office applications.
• Excellent leadership, communication, interpersonal, and stakeholder management skills.
• Strong analytical, organizational, and multitasking abilities, with the capacity to prioritize competing demands and meet deadlines.
• Ability to identify problems, evaluate alternatives, and implement practical solutions in a fast-paced construction environment.
• Demonstrated professionalism, integrity, discretion, and sound judgment when handling sensitive or confidential matters.
• Ability to lead project teams while collaborating effectively with cross-functional partners.
• Valid driver's license in good standing.
• Positive attitude, accountability, and a commitment to delivering high-quality results.