Project Manager (Singapore/ Hong Kong)

Responsibilities

1. Project Planning and Management

• Lead and manage the planning, coordination, implementation, and execution of Tunnel Boring Machine (TBM) projects in Singapore and Hong Kong, ensuring that project objectives, contractual requirements, and delivery schedules are achieved.
• Develop comprehensive project execution plans, including project scope, work schedules, milestones, resource allocation, manpower requirements, and deliverables.
• Coordinate with clients, contractors, consultants, engineering teams, and Headquarters (HQ) to establish project objectives, technical requirements, and implementation strategies.
• Monitor project progress against approved schedules, identify potential delays or operational constraints, and implement corrective actions to minimise disruptions.
• Organise and chair project coordination meetings, review project performance, and ensure timely completion of outstanding action items.

2. TBM Technical and Engineering Coordination

• Oversee technical coordination activities relating to TBM manufacturing, assembly, testing, commissioning, operation support, maintenance, and dismantling, where applicable to the project scope.
• Coordinate with mechanical, electrical, hydraulic, and technical engineering teams to address TBM-related technical issues and project requirements.
• Review technical drawings, equipment specifications, engineering documentation, and project requirements to ensure compliance with contractual specifications.
• Liaise with HQ and technical specialists to obtain engineering solutions, technical clarifications, and necessary support for project execution.
• Monitor technical issues arising during TBM installation, testing, commissioning, and operation, and coordinate appropriate troubleshooting and corrective measures.
• Ensure that technical documentation, inspection records, testing reports, and project-related engineering submissions are properly maintained.

3. Project Resource and Manpower Management

• Plan and coordinate manpower, equipment, materials, and other resources required for the successful execution of assigned TBM projects.
• Supervise and coordinate project engineers, technical personnel, subcontractors, and other relevant project team members.
• Allocate project responsibilities, monitor individual and team performance, and ensure that assigned tasks are completed within established deadlines.
• Coordinate with HQ and internal departments to arrange technical personnel, specialised equipment, spare parts, and other project resources when required.
• Identify manpower or resource shortages and recommend appropriate adjustments to maintain project efficiency and operational continuity.

4. Contract Administration and Commercial Management

• Administer project contracts and monitor compliance with contractual obligations, technical specifications, delivery requirements, and project milestones.
• Prepare, review, and coordinate progress payment claims, Variation Orders (VOs), Purchase Orders (POs), and other contract-related documentation.
• Monitor project expenditure, contractual budgets, payment schedules, and outstanding commercial matters to support effective cost management.
• Coordinate with clients, contractors, suppliers, and internal commercial teams regarding contract clarifications, variations, additional works, and payment-related matters.
• Review proposed variations and assess their potential impact on project costs, schedules, resources, and contractual obligations.
• Maintain accurate records of project correspondence, contractual amendments, payment submissions, and commercial documentation.
• Support contractual negotiations and assist management in resolving project-related commercial disputes.

5. TBM Maintenance and Operational Support

• Develop and coordinate preventive maintenance plans for TBM equipment in collaboration with technical engineers, maintenance personnel, and relevant project stakeholders.
• Monitor TBM equipment performance, maintenance requirements, and recurring technical issues to support operational reliability.
• Coordinate the inspection, maintenance, repair, and replacement of TBM components, including mechanical, electrical, hydraulic, and other relevant systems.
• Liaise with HQ and equipment suppliers to arrange technical assistance, replacement components, and spare parts required for maintenance activities.
• Monitor equipment breakdowns and operational disruptions, coordinate troubleshooting activities, and implement corrective and preventive measures.
• Review maintenance records, technical reports, and equipment performance information to identify opportunities for improving operational efficiency and reducing downtime.

6. Hong Kong Project Management and Coordination

• Manage and oversee assigned TBM-related projects in Hong Kong, including project planning, execution, technical coordination, progress monitoring, and contractual administration.
• Act as a key coordination contact between Hong Kong clients, main contractors, project teams, the Singapore Branch, and HQ.
• Monitor project milestones, equipment delivery schedules, site readiness, installation activities, commissioning arrangements, and outstanding technical requirements.
• Conduct regular project reviews with Hong Kong stakeholders to assess project progress, identify potential challenges, and coordinate necessary follow-up actions.
• Coordinate the deployment of technical personnel, equipment, spare parts, and engineering support to Hong Kong project sites when required.
• Ensure that Hong Kong project activities are carried out in accordance with applicable contractual requirements, project specifications, and relevant local regulations.
• Prepare and submit regular Hong Kong project progress reports, highlighting completed activities, outstanding issues, project risks, and recommended corrective actions.

7. Project Risk Management and Quality Control

• Identify, assess, and monitor project risks relating to technical performance, resource availability, project schedules, costs, and contractual obligations.
• Develop and implement risk mitigation measures and contingency plans to minimise project delays, equipment failures, and unexpected operational disruptions.
• Coordinate with project teams and relevant stakeholders to ensure that work activities comply with approved project specifications, quality standards, and applicable safety requirements.
• Monitor non-conformities, technical defects, and project-related issues, ensuring that corrective actions are properly implemented and documented.
• Review project performance and recommend improvements to project management procedures, technical coordination, and operational efficiency.

8. Client and Stakeholder Management

• Establish and maintain effective working relationships with clients, contractors, consultants, suppliers, and other project stakeholders in Singapore and Hong Kong.
• Attend project progress meetings, technical discussions, contract review meetings, and coordination sessions with clients and relevant parties.
• Address client enquiries and concerns regarding project progress, technical requirements, equipment performance, and contractual matters.
• Coordinate communication between internal departments, HQ, and external stakeholders to ensure timely resolution of project-related issues.
• Provide regular project updates to management and clients, including progress achievements, operational challenges, outstanding deliverables, and proposed solutions.

9. Overseas Business Travel and Site Coordination

• Travel to Hong Kong as required to oversee assigned projects, attend client meetings, conduct site inspections, and coordinate project execution activities.
• Conduct site visits to monitor project progress, review technical and operational requirements, and identify issues requiring management attention.
• Attend meetings with Hong Kong contractors, consultants, and project representatives to discuss project schedules, technical matters, contractual obligations, and operational challenges.
• Coordinate with local project teams and HQ to resolve site-related issues and ensure that project requirements are effectively communicated and implemented.
• Prepare business trip reports, project inspection findings, and follow-up action plans for management review.

10. Project Reporting and Management Responsibilities

• Prepare and maintain project schedules, progress reports, risk registers, cost monitoring records, and other relevant project management documentation.
• Provide regular updates to senior management on project performance, contractual matters, financial exposure, technical issues, and operational risks.
• Evaluate project performance against established objectives, budgets, schedules, and quality requirements.
• Recommend process improvements to enhance project delivery, resource utilisation, cost efficiency, and coordination between project teams.
• Demonstrate effective leadership, communication, problem-solving, strategic planning, time management, and decision-making skills in managing assigned projects.
• Perform other project management, technical coordination, and operational responsibilities as assigned by the Company.

Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Engineering (Mechatronics /Electronic//Electrical / mechanical/Civil Engineering) or equivalent.
• At least 5 Year(s) of working experience in the related field is required for this position.
• Required language(s): English, Mandarin fluency in written and spoken (to coordinate with the Chinese speaking client, supplier, contractor etc.)
• Required skill(s): MS Office and drawing software.
• Good interpersonal and communication skills.
• Able to work independently and being proactive in responding to issues.
• A team player with strong passion in project management, marketing.
• Resourceful, meticulous, able to multi-task and handle pressure well.
• Experience working in Regional Rail Transport industry is a plus.
• Willingness to travel.