Project Manager – Technology & Business Improvement

Project Manager – Technology & Business Improvement

About the Role

Aste Global is looking for a hands-on and delivery-focused Project Manager to lead and coordinate technology implementation and business improvement initiatives across the company.

The immediate priority of this role is to manage the day-to-day coordination of an AI-powered RFQ and quotation automation project that is currently under implementation. You will work closely with internal users, management, vendors, implementation partners, and external advisors to manage timelines, track deliverables, coordinate testing and deployment, resolve blockers, and ensure the project progresses towards successful completion.

Beyond the RFQ automation project, you will also support other initiatives involving system upgrades, process improvements, data projects, workflow automation, operational improvements, and selected business projects.

This is a highly hands-on role suited for someone who is structured, proactive, and comfortable driving multiple stakeholders towards clear outcomes.

Software development experience is not required. However, candidates should have strong experience managing technology-related projects and be comfortable working with software systems, ERP platforms, AI solutions, automation tools, data initiatives, and third-party vendors.

Key Responsibilities

Project Planning and Delivery

• Develop and maintain project plans, timelines, action trackers, issue logs, and status reports.

• Coordinate project activities across internal stakeholders, vendors, and external consultants.

• Track project milestones, deliverables, risks, dependencies, and outstanding actions.

• Identify potential delays or blockers and drive timely resolution.

• Facilitate project meetings and ensure clear ownership and follow-up of action items.

• Coordinate business requirements gathering, testing, UAT, deployment, and post-implementation activities.

Stakeholder and Vendor Management

• Serve as the primary coordinator between management, internal users, vendors, and external advisors.

• Ensure project requirements, responsibilities, timelines, and expectations are clearly communicated.

• Follow up closely on vendor commitments and project deliverables.

• Escalate risks, delays, and key decisions to management in a timely manner.

• Provide concise and structured project updates to stakeholders and management.

Business Improvement Initiatives

• Support business and operational improvement initiatives beyond technology projects.

• Work with stakeholders to define project objectives, deliverables, responsibilities, and expected outcomes.

• Translate business requirements and operational challenges into clear and actionable project plans.

• Monitor implementation progress and maintain stakeholder alignment.

Documentation and Reporting

• Maintain accurate and up-to-date project documentation.

• Prepare meeting minutes, action registers, issue logs, management updates, and project reports.

• Ensure key project decisions, changes, risks, and dependencies are properly documented.

• Maintain clear visibility of project progress and outstanding matters.

Requirements

• Minimum 3–5 years of project management or project coordination experience, preferably involving software or system implementation.

• Proven experience managing IT, ERP, automation, AI, data, CRM, workflow, or digital transformation projects.

• Experience working with external vendors, implementation partners, or consultants.

• Strong organisational and project tracking skills.

• Demonstrated ability to drive follow-through, accountability, and closure.

• Comfortable working with both technical and non-technical stakeholders.

• Able to understand business processes and translate requirements into actionable project plans.

• Strong written and verbal communication skills.

• Able to work independently in a dynamic and evolving business environment.

• Comfortable managing multiple concurrent projects and changing priorities.

Preferred Experience

• Experience within manufacturing, engineering, industrial services, marine, offshore, logistics, or related industries.

• Familiarity with ERP systems, CRM platforms, AI tools, workflow automation, reporting systems, or data-related projects.

• Experience in business requirements gathering, UAT, process mapping, system deployment, and change management.

• PMP, PRINCE2, Agile, Scrum, or similar project management certification would be advantageous but is not mandatory.

Key Skills and Attributes

The ideal candidate is:

• Structured and disciplined in planning and follow-up.

• Hands-on, organised, and detail-oriented.

• Proactive and persistent in driving project progress.

• Able to bring clarity and structure to complex or ambiguous situations.

• Confident in engaging vendors and stakeholders at different levels.

• Practical, business-minded, and focused on outcomes.

• Able to communicate technical concepts in clear business language.

• Comfortable working in an environment where priorities may evolve.

What Success Looks Like

Within the First 1–3 Months

• Take ownership of the day-to-day coordination of the AI RFQ and quotation automation project.

• Establish clear project tracking, action registers, issue management, and status reporting.

• Create visibility of project milestones, risks, dependencies, blockers, and vendor commitments.

• Improve communication and coordination between users, vendors, advisors, and management.

• Reduce the need for senior management and external advisors to manage routine project follow-ups.

• Drive the RFQ automation project towards timely and successful completion.

Longer-Term Success

• Independently manage and coordinate multiple business and technology initiatives.

• Provide management with clear visibility of project progress, risks, dependencies, and decisions required.

• Improve project discipline, accountability, and execution across the organisation.

Reporting Line

The Project Manager will report directly to management and work closely with department heads, internal users, vendors, implementation partners, and external advisors involved in technology and business improvement initiatives.

Interested candidates may apply by submitting their updated resume, current and expected salary, and earliest availability.