Project Operations Analyst
About Inizio Ignite:
Inizio Ignite is the global advisory partner for health and life sciences, encompassing connected expertise across Research Partnership, Putnam, Vynamic, and STEM. Guided by purpose, passion, and precision, we collaborate with clients to ignite impact, accelerate performance, and deliver lasting change for patients. By uniting strategy, insights, and innovation with a unique depth and breadth of expertise, we drive transformation and shape the future of health.
Role Overview
The Project Operations Analyst will support the Project Operations and will report to the Project Operations Lead. This role will provide comprehensive Project Operations administration and will work closely with the Finance team and Project Managers. The Project Operations Analyst will be responsible for preparing and organizing data, ensuring data quality, and assisting with monthly reconciliations within the company’s project management and accounting systems.
What you'll be doing
Project Data & Revenue Coordination
- Create and update Projects in both the CRM & PSA, organize and store project SOWs and Purchase Orders
- Support project management by updating project schedules on Active projects while ensuring accuracy with rates, start dates and allocations based off approved pricing guide
- Assist with project lifecycle by creating Project billing milestones, resource requests, and revenue contracts for T&M and Fixed Fee Projects
- Track and follow-up with Project Managers for all signed Agreements. Ensuring receipt and appropriate storage
- Lead data monitoring and maintenance of Project Pipeline, & perform daily data cleanup
- Identify, research, and resolve issues regarding project discrepancies or updates; escalate as necessary
- Send monthly missing hours reminders, monitor Consultant timecard submissions for accuracy and follow-up as necessary
- Prepare reports like project financial, resources utilization, capacity reports etc.
- Support monthly project revenue recognition process by validating projects completion rate with project manager & reporting back to Project Operations Lead
Finance Support
- Provide operational and financial reporting support for Project Managers
- Financial Process documentation; create and maintain standard operating procedures
- Project Management system troubleshooting and Q&A
What you'll need
- Bachelor’s degree
- 3 years’ experience in Financial Force or other PSA system preferred
- Strong knowledge of MS Office products, especially with Excel
- Organized, detail-oriented, and competent follow-through skills
- Ability to prioritize and multi-task in a fast-paced environment while meeting deadlines
- Ability to execute activities within complex processes
Artificial Intelligence
Inizio may use AI technologies to support certain aspects of our recruitment process, but all hiring decisions are made by our human recruiting team. We are committed to fair, inclusive, and human-led hiring practices. Don't meet every requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Skills
As published by greenhouse · 29 questions · 1 written answer
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (16)
- LinkedIn Profile optional
- Website optional
- If referral, kindly mention the name of referral
- What is the field of study for your second highest academic qualification?
- What is the year of passing out?
- What is the second highest academic qualification you have received?
- What is the field of study for your second highest academic qualification?
- What is the year of passing out?
- Current Company
- Current Annual Salary
- Fixed Salary
- Variable Salary
- Retention Incentive
- Notice Period
- Are you willing to relocate to Gurugram / work in a hybrid model (2 days/week from office) if selected?
- What are your compensation expectations?
Pick from a list (12)
- How did you hear about this job?
- Privacy Policy Acknowledgement
- Are you legally eligible/authorized to work in the country that you are applying?
- Will you now or in the future require visa sponsorship for employment?
- SmartAnalyst is part of Inizio, an ecosystem of healthcare advisory businesses designed to bring you the finest depth of expertise, all under one roof. Have you actively interviewed with another Inizio Advisory company in the past 12 months?
- Have you previously worked for one of the Inizio Advisory group companies?
- Do you have experience creating and updating project profiles in both a CRM (e.g., Salesforce) and a PSA tool?
- Have you worked with FinancialForce (Certinia) or a similar Professional Services Automation (PSA) platform for at least 3 year?
- Are you proficient in using advanced MS Excel functions (e.g., VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS) to clean and prepare financial data?
- Have you previously set up billing milestones and revenue contracts for both Time & Materials (T&M) and Fixed Fee projects?
- Have you previously worked in roles requiring regular cross-time-zone coordination?
- Have you created or maintained Standard Operating Procedures (SOPs) for financial or operational processes?
Written answers (1)
- What is the highest academic qualification you have received?