Project Operations Analyst

WHO WE ARE
At Seaman Corporation, we are dedicated to creating and supplying quality, high-performance fabrics that protect our planet, our people, and our customers. From humble beginnings in 1949 to a multi-million-dollar organization, this family-owned business has grown to be a leading manufacturer in highly durable coated fabrics, supplying products to customers around the globe.
Every Seaman Corporation associate plays a valuable role in our company’s continuous growth. We believe by investing in the right people and resources, we can drive sustainable growth across the entire business.
Seaman Corporation products are composed of proprietary knitted or woven base fabrics and coating formulas to produce high performance roofing systems, geomembrane liners, truck tarps, architectural structures, and much more. We work exclusively with authorized fabricators, designers, consultants, engineers, and installers for quality solutions start to finish.

WHAT WE OFFER

Company performance bonus in addition to base salary
Flexible work opportunities including flex schedules and remote work from home up to two days per week (if applicable to role)
Professional development opportunities including tuition reimbursement, course training, and networking
A competitive benefits package including medical, dental, vision, 401(k) with company match, paid time off (PTO), volunteer time off (VTO), and paid holidays
Fun and engaging activities including department outings, holiday parties, and our annual company-wide dinner

Seaman Corporation is seeking a Project Operations Analyst to join our Seaman Build Craft team! This position will report to the Program Manager in Wooster.

POSITION SUMMARY
The Project Operations Analyst manages the operational processes, project controls, information flow, and cross-functional coordination required to support successful project execution. This role keeps project information accurate, current, visible, and actionable. The Project Operations Analyst enables successful execution across a growing project portfolio by coordinating schedule inputs, project documentation, material and logistics information, subcontractor inputs, permit and timeline updates, Procore documentation, customer platform uploads, project scorecards, and project metrics.
Working closely with Program Manager, Project Manager, internal stakeholders, subcontractors, and supporting functions, this role drives timely information exchange, establishes operating discipline, identifies execution gaps, and coordinates resolution throughout the project lifecycle. This role seeks to develop operational knowledge and project discipline needed to drive future operational growth.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

Manage the operational interface between Project Management and internal and external supporting functions, ensuring clear ownership, timely and complete project information
Own and manage project reporting, scorecards, dashboards, status updates, and performance metrics for assigned projects
Manage project schedule coordination, schedule updates, milestone tracking, deadline visibility, and schedule communication across project stakeholders
Coordinate and manage project documentation, follow-up items, action items, and information flow across internal and external project stakeholders.
Coordinate truck schedule planning, working closely with distribution for shipment coordination and logistics communication
Manage the administrative and operational control of project change order documentation, routing, status tracking, billing support, vendor purchase order follow-up, invoice status awareness, and subcontractor payment documentation as required
Establish and maintain project information standards in appropriate tools used across the organization
Identify missing information, unclear ownership, or stalled follow-up items and escalate as appropriate
Develop, implement, and improve project operations processes, reporting standards, controls, and data management practices as the business unit grows

REQUIRED QUALIFICATIONS

Education: Bachelor’s degree, industry certification, or equivalent prior experience in project operations, project coordination, project management, business management or related field.
Experience: 5+ years of experience in project coordination, project operations, project management support, customer project administration, or a related role.
Demonstrated ability to coordinate multiple priorities, maintain accurate documentation, communicate deadlines, support cross-functional project work, produce clear project reporting, and maintain strong attention to detail.

PREFERRED QUALIFICATIONS

Experience supporting construction, installation, manufacturing, or technical project environments
Experience using Microsoft Project, Microsoft 365 applications, Procore, Smartsheet, customer portals, or similar project tracking tools
Experience developing or maintaining project reports, scorecards, dashboards, action logs, KPI summaries, or similar project control tools
Strong interpersonal communication skills and attention to detail
Strong drive and ability to adapt quickly to resolve issues
Strong ability to create, implement, improve, and manage new and current processes and controls

COMPETENCIES
To perform the job successfully, an individual should be aligned with our company values and demonstrate the following competencies:
Do What’s Right

Safety: Safety is our priority and everyone’s responsibility. If you see something unsafe, you are called to say something.
Customer Focus: We are in business for the customer.
Our (internal and external) customers deserve our focus and we can create solutions that solve their needs.
Integrity: Our words and actions reflect our values and we hold respect for all individuals.

Work Together

Collaboration: We must share openly with one another, listen actively, and seek to understand the needs of our colleagues. We will respect diversity and work to find common ground.
Teamwork: We will trust the person and attack the process.

Create Solutions

Entrepreneurism: Act with a spirit of entrepreneurism, challenge the status quo, and find innovative solutions to our obstacles.
Continuous Improvement: Everyone is an advocate for continuous improvement. Be willing to learn something new and accept that failure is a part of the process.
Results: At the end of the day, results are what drive us forward. Hold yourself accountable to remove roadblocks and focus on the outcome over the activity.

SUPERVISORY RESPONSIBILITIES: No
TRAVEL REQUIREMENTS: 5-15%