Project Secretary

Key Responsibilities:

· Provide comprehensive secretarial and administrative support to the Project Manager and project team.

· Coordinate the mobilization of staff to site, ensuring all required arrangements are completed prior deployment

· Ensure PPE is issued in accordance with the site safety requirements before mobilization

· Coordinate and schedule meetings, including preparing agendas and following up on action items.

· Manage and maintain Share Point sites, libraries and document structures.

· Liaise with internal departments, contractors, and vendors to support project activities.

· Assist in the preparation of reports, presentations, and correspondence.

· Monitor and update project schedules, logs, and trackers.

· Maintain accurate records of issued and returned items for audit and control purposes.

· Liaise with IT, HR, HSE and site teams to ensure smooth onboarding and offboarding processes

· Arrange travel, accommodation, and logistics as needed for the project team.

· Maintain office and pantry supplies, ensuring smooth day-to-day operations.

· Coordinate with IT for technical issues, enhancements and system updates.

· Arrange lunches or dinner as required, including coordination of venue, catering and logistics.

· Maintain and ensure an accurate headcount to support planning for meetings, events and operational arrangements.

· Complete and submit monthly manpower reports, ensuring accurate tracking of headcount, staff deployment and workforce movements.

. Support ad-hoc administrative tasks to ensure project efficiency