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Project Specialist, PMO (M/F/D)

Open 39d posting dated 3 weeks ago

Job Req Number: 97745
Time Type: Full Time

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Are you passionate about project management and eager to make a significant impact within a dynamic team? Join us as a Project Specialist in our Group PMO, where you'll play a crucial role in driving our projects forward. You'll be at the heart of our operations, providing essential support, managing portfolios, and ensuring our methodologies are top-notch. If you're detail-oriented, proactive, and ready to challenge the status quo, we want you on our team!

Your responsibilities:

  • Comprehensive administrative support for Group PMO and individual projects.

  • Roadmap and portfolio management.

  • Updating and managing templates, processes, methods, standards, SOP’s and e-learnings.

  • Administration of central sites, project communities, and resources (e.g., SharePoint).

  • Management and verification of project documentation.

  • Ensuring adherence to Project Management governance and methodologies.

  • Assistance with strategic assignments for PMO initiatives.

  • Conducting onboarding, training, and knowledge-sharing sessions

  • Support Program/Project Managers in tracking the status of program/project deliverables and milestones, supporting the adoption of the project lifecycle.

  • Provide ad hoc project/program support, ensuring project plans and documentation are complete and up-to-date.

  • Generate dedicated project reports for various stakeholders and monitor key operational metrics (including assistance with Project Board presentations).

  • Participate in selected project meetings & host minor project meetings (actions, issues)

  • Update and maintenance of action, issue and risk logs;

  • Actively participate in development of the PMO team by developing new solutions, search for optimization and best practices

Our requirements:

  • English language proficiency at least C1 level – excellent/fluent in both written and spoken communication.

  • 1 - 3 years of experience in working on structured projects as support/assistant/junior or assisting PM;

  • Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams.

  • Excellent organizational and administrative skills.

  • Attention to detail, problem-solving abilities, proactivity, and a willingness to challenge the status quo.

  • Knowledge of project management methodologies (Prince2, Agile) and project management tools (e.g. Clarity PPM, JIRA, Microsoft Planner, others)

  • Knowledge of Power BI, Power Automate, Visio & SharePoint would be an asset;

  • Ability to understand and work in a multicultural environment and carry out multiple tasks at the same time;

  • Ability to work with minimal supervision;

  • Confident to deal with senior level contacts, internally and externally.

What we offer :

  • Employment based on an employment contract, along with a comprehensive benefits package

  • Training and development programs, as well as access to an e-learning platform

  • Onboarding program with the support of a dedicated Buddy

  • Participation in an annual, company-wide integration event

  • A work environment based on Scandinavian organizational culture

  • Opportunities for growth through our internal program

Benefits:

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • sharing the costs of professional training & courses

  • life insurance

  • integration events

  • corporate gym

  • corporate sports team

  • coffee / tea

  • parking space for employees

  • extra social benefits

  • holiday funds

  • christmas gifts

  • employee referral program

  • charity initiatives

  • bicycle parking

  • modern and ergonomic office

  • yoga in the office

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