Project Support Administrator

To support NOV's capital equipment project orders from beginning to end, ensuring accurate information reflects across systems and conversations, ultimately leading to a successful project for NOV's valued customers.

• Prepare customer quotations under the guidance of the Project Manager.
• Assist in the preparation of project documentation, including method statements, reports, and technical documents.
• Create and maintain project order details in ERP or other project management software.
• Process and calculate costs associated with service trips and support project cost administration.
• Prepare packing lists under the guidance of the Project Manager.
• Coordinate the collection, documentation, and follow-up of client feedback.
• Support project close-out activities, including document filing, archiving, and ensuring project records are complete and properly maintained.
• Compile back up documentation, calculate, and generate invoices.
• Liaise with project accounting team to ensure proper revenue recognition.
• Provide administrative support to project managers and project teams.
• Coordinate communication and reporting tasks to support project execution.
• Prepare agendas, minutes, and follow-up actions for project meetings.
• Organize project-related travel and event arrangements in collaboration with Office Assistants.
• Maintain project-specific mailboxes and ensure timely handling of confidential and time-sensitive communication.
• Adhere to all NOV policies and compliance with local and regional statutory regulations.

• University degree in finance, engineering, business, or related fields.
• Min. 3 years experience working in a fast-paced, global, multicultural environment.
• Min. 1 years in project management related roles.
• Technical Competencies: Microsoft Office Suite.
• Behavioral Competencies:
• Adoption of the NOV values; Service above All, Purposeful Innovation, and Global Family.
• Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably.
• Energized by tough challenges and drawn towards opportunities.
• Imbued with a strong sense of customer focus, both internal and external.
• Committed to self-improvement and development through the role in order to achieve career goals.
• Pursue everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
• Highly organized, with the ability to manage multiple priorities and meet deadlines.
• Adaptable and flexible, able to respond effectively to changing priorities and a diverse range of responsibilities.
• Strong problem-solving skills with the ability to identify issues and support practical solutions.
• Strong attention to detail, ensuring accuracy, consistency, and reliability in all tasks and communications.
• Ability to work independently while contributing effectively as part of a global, multidisciplinary team.
• Able to travel internationally up to 10% of the time.