Project Support Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Support Assistant based in the United States.

This is a remote administrative and project support role serving multiple programs for federal and state clients.
You will help keep projects organized, accurate, and on schedule while supporting meetings, deliverables, and day-to-day program operations.
The role combines database management, document preparation, meeting coordination, stakeholder communication, and logistical support.
You will interact with scientific professionals, consultants, clients, and government stakeholders before, during, and after meetings.
Strong attention to detail and the ability to manage a high volume of activities will be essential to maintaining service quality.
You will also contribute to improving repeatable, scalable, and process-driven ways of working across the team.
This is a strong opportunity for an organized professional seeking a collaborative, fully remote role with meaningful exposure to government and science-focused programs

• Provide administrative and logistical support across multiple contracts and projects supporting federal and state clients.
• Monitor project databases to ensure program and project information is complete, accurate, and up to date.
• Track activities associated with virtual and in-person meetings, including participant registration, consultant agreements, required paperwork, and travel arrangements.
• Communicate regularly with scientific staff, clients, government officials, consultants, and other stakeholders to answer questions and provide timely assistance.
• Assist with document compliance reviews, deliverable preparation, document production, and other administrative activities.
• Organize, prepare, and distribute materials before, during, and after meetings, conferences, and site visits.
• Support the timely preparation and review of reports, presentations, and other project deliverables.
• Manage multiple priorities and deadlines while maintaining accuracy and high-quality customer service.
• Work collaboratively with team members to improve and execute repeatable, transferable, and scalable processes.
• Operate effectively in a virtual environment while maintaining reliable communication and follow-through.

Requirements

• Associate degree preferred; alternatively, a high school diploma or equivalent combined with approximately 2–4 years of relevant experience.
• At least 2 years of related administrative, project support, coordination, or professional services experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize and successfully manage a high volume of tasks, activities, and deadlines.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, SharePoint, and PowerPoint.
• Strong business writing skills and the ability to produce clear, professional documentation.
• Effective verbal and written communication skills when interacting with clients, consultants, government stakeholders, and internal teams.
• Ability to work independently, remain productive in a virtual environment, and take ownership of assigned responsibilities.
• Strong customer-service mindset and the ability to maintain professionalism across multiple stakeholder groups.
• Ability to learn new systems, processes, and project requirements quickly.
• U.S. citizenship is not required.
• No security clearance is required for this position.

Benefits

• Estimated hourly pay range of $20.24–$24.73, with actual compensation determined by experience, geographic location, and applicable contractual requirements.
• Full-time schedule of approximately 40 hours per week.
• Fully remote work opportunity within the United States.
• Less than 10% travel expected.
• Comprehensive medical plan options, including plans with Health Savings Accounts.
• Dental and vision plan options.
• 401(k) plan with company matching and pre- and post-tax contribution options.
• Paid time off, including vacation, sick, and personal leave.
• Paid holidays, with approximately 10 paid holidays per year.
• Paid parental, military, bereavement, and jury duty leave.
• Up to 160 hours of paid family leave over a rolling 12-month period for eligible employees.
• Short- and long-term disability benefits.
• Life, accidental death and dismemberment, personal accident, critical illness, and business travel and accident insurance options.
• Flexible work arrangements designed to support work-life balance.
• Career development resources and opportunities for internal mobility.
• Access to an AI-powered career development tool designed to identify potential career steps and learning opportunities.
• A collaborative, innovation-focused workplace with opportunities to support impactful government and mission-oriented programs.

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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