Project & Transition Manager (6-Month Part Time Contract) – Safe Place

Safe Place at Lakeside Family Services (LFS) is a social service programme committed to supporting individuals and families in the community. We are looking for an experienced Project Manager to oversee and coordinate key organisational projects, ensuring that critical milestones are achieved and the organisation is operationally ready under its new structure and premises within the contract period.

Key Responsibilities

1. Licensing under the Social Residential Homes Act (SRHA)

• Coordinate the end-to-end application for licensing under the Social Residential Homes Act (SRHA), liaising with MSF and other relevant authorities.
• Review and ensure compliance with SRHA requirements across premises, staffing, policies and operational procedures.
• Coordinate the development and updating of policies, protocols and supporting documentation.
• Track the licensing application timeline, identify potential risks and escalate issues to leadership where necessary.

2. Renovation and Setup of New Premises

• Coordinate renovation timelines and deliverables with contractors, designers and relevant vendors.
• Liaise with building and facilities stakeholders to ensure the new premises meet operational, safety and licensing requirements.
• Manage the procurement and setup of furnishings, equipment and systems required for programme delivery.
• Monitor the renovation budget and highlight any cost variances, delays or risks to leadership.
• Plan and coordinate the operational move and transition to the new premises, ensuring minimal disruption to client services.

3. IPC Application and Transition to Safe Place Limited

• Coordinate the application for Institution of a Public Character (IPC) status.
• Support the organisational transition from Lakeside Family Services to Safe Place Limited, including governance, administrative and operational handover requirements.
• Coordinate with Finance, HR and key stakeholders to ensure continuity of compliance throughout the transition.

4. General Project Coordination

• Develop and maintain an integrated project plan and timeline across all three workstreams.
• Coordinate with internal and external stakeholders, including MSF, contractors, legal and finance advisors, and Board members, to ensure workstreams remain on track.
• Provide regular project progress updates and reports to leadership.
• Maintain accurate project documentation and ensure all processes, records and deliverables are properly handed over upon completion of the contract.

Requirements

• Bachelor’s Degree or Postgraduate Diploma in any discipline.
• Minimum 5 years of relevant experience in project management or a related field.
• Prior experience in project management, preferably within the social service or non-profit sector.
• Experience coordinating renovation, facilities setup or relocation projects would be an advantage.
• Strong organisational, project coordination and stakeholder management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, manage multiple concurrent projects and work within tight timelines.
• Strong attention to detail with the ability to identify risks, track deliverables and follow through on outstanding matters.
• Comfortable working with a diverse range of internal and external stakeholders, including government agencies, contractors, professional advisors and Board members.