Property Bookkeeper
Description
Key Responsibilities Vendor Insurance & Compliance • Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation across all properties and operating entities. • Monitor policy expiration dates, request updated certificates proactively, and flag lapsed or non compliant vendors before work is performed or payments are released. • Maintain an organized, current vendor compliance file and support onboarding of new vendors. Utility & Vendor Account Management • Set up new utility accounts (electric, gas, water/sewer, telecom, waste) for acquisitions, transitions, and vacant units, and manage account changes on dispositions. • Monitor all utility and vendor accounts for billing irregularities, missed payments, late fees, and service interruptions; resolve discrepancies directly with providers. • Maintain a master schedule of all utility and vendor accounts by property, including account numbers, billing cycles, and payment methods. Invoice Review & Payment Processing • Review incoming invoices for accuracy — correct entity, property, pricing, quantities, and supporting documentation — before entry and approval. • Match invoices against contracts, purchase orders, and approved proposals; flag discrepancies and unapproved charges. • Process approved payments accurately and on schedule, maintaining clean records of payment status, method, and confirmation. Rent Billing & Cash Reporting • Review monthly rent billings for accuracy, including base rent, amenity fees, utility recoveries, and other recurring charges; identify unposted or misapplied charges. • Prepare daily cash reports across bank accounts and entities, summarizing receipts, disbursements, and balances for leadership review
Requirements
Qualifications
• 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting (real estate or hospitality experience a plus).
• Strong proficiency in Excel and Yardi
• Comfort using AI tools (e.g., Claude, ChatGPT) to work more efficiently — drafting communications, reconciling data, and streamlining recurring processes.
• Exceptional attention to detail and accuracy, with the ability to spot billing errors and discrepancies.
• Organized and self-directed, able to manage recurring deadlines across multiple properties and entities.
• Clear, professional communication skills for working with vendors, utility providers, and internal teams
Benefits
- Free lunch meal, fruits, snacks, and drinks
- Onsite gym with a free professional instructor
- Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
- Weekly engagement activities with prizes that are up to 3,000 PHP
- Free upskilling academy to improve your performance and skillset
- State-of-the-art facilities from toilets to your workstation
- Amenities such as sleeping quarters, game area, chat room, shower room
Skills
As published by workable
First name, Last name, Email, Headline, Phone, Address, Education, Experience, Summary, Resume, Secondary Mobile Number, Cover letter, Willing to Work Onsite, Ok with Graveyard Shift, Indeed Link, Jobstreet Link, Date of Availability to Start, In accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), I voluntarily consent to the collection, processing, storage, use, and retention of my personal information by iSupport Worldwide and its authorized representatives for recruitment, employment consideration, talent pooling, and other legitimate hiring-related and employment purposes. I understand that the information I provide, including my resume, employment history, contact details, assessment results, interview feedback, references, and supporting documents, may be processed and shared with authorized recruitment personnel, hiring managers, clients, and other individuals directly involved in the hiring process, solely for evaluating my suitability for employment opportunities. I acknowledge that my personal data will be handled securely and in accordance with applicable data privacy laws and company policies. I further understand that I may request access to, correction of, or deletion of my personal information, subject to legal, regulatory, and legitimate business retention requirements. By submitting my application, I confirm that I have read, understood, and voluntarily agree to the collection and processing of my personal data as described above.