PROPERTY MANAGER COMMERCIAL

SUMMARY

The Property Manager is the owner's on-site representative responsible for all aspects of tenant relations, building operations and maintenance, property improvement, tenant build-outs, expense management, contract administration and staff supervision.

BENEFITS:

• Medical, dental, and vision insurance for the employee at no cost to the employee
  • Additional medical plan options available at a small monthly cost
• Employee responsible for monthly premiums for additional dependents
• Health Savings Account (HSA) available depending on medical plan selection. Company contributes monthly ($150/ employee or $300/employee+)
• LTD, STD, and life insurance for the employee at no cost to the employee
• Minimum of 160 hours (20 days) of PTO
• Most federal holidays are observed; the employee’s birthday is observed as a holiday
• Guaranteed salary raises every year depending on CPI
• Up to 4% bonus every year depending on previous year’s performance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Core duties and responsibilities include the following. Other duties may be assigned.
• Represent the ownership of the building, understanding client’s objectives and desired level of involvement.
• Coordinate tenant relations and tenant relation activities, including meeting with tenant contacts on a regular basis to establish and maintain a professional relationship.
• Maintain a familiar working knowledge of all lease terms and requirements to ensure all applicable lease provisions are enforced. Coordinate billing for additional tenant services.
• Inspect all areas of the building on a regular basis to ensure that the building mechanical systems and grounds are clean, secure, energy efficient, operating properly and in compliance with building codes and regulations.
• Oversee property improvements and tenant build-outs. Review plans and attend progress meetings.
• Oversee property maintenance.
• Maintain vacant space in secured and marketable condition at all times.
• Maintain emergency procedures guidelines including building security plan and emergency response plan, as well as emergency contact information for all tenant contacts.
• Maintain garage operations and procedures.
• Prepare yearly income and expense budgets consistent with client’s objectives.
• Develop operational as well as capital budgets and manage monthly expenses accordingly in order to maximize income.
• Issue monthly operating reports to management including variance explanations.
• Complete annual Income & Expense reports per local jurisdiction.
• Analyze information on property values, taxes and zoning.
• Issue, track and approve purchase orders.
• Coordinate all service contracts and be familiar with the specifications of all service agreements in order to ensure all contractors are meeting their respective agreements’ terms.
• Renew or re-bid service contracts upon expiration.
• Supervise entire building staff, including contract personnel, such as security staff, concierge, etc.
• Conduct routine staff meetings. Complete annual reviews.
• Must be on call 24/7 and report to building during emergencies that require management representation.

SUPERVISORY RESPONSIBILITIES:

Directly supervises all employees in the building. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.