Proposal Coordinator
Summary
Coordinates and manages proposal creation for high-voltage substation projects, handling client communications, documentation, and scheduling from the Pineville, LA office.
DIS-TRAN Packaged Substations has an opening for a Proposal Coordinator to work from our Corporate Office in Pineville, Louisiana. The Proposal Coordinator is an entry Level professional position designed to develop the Skills, Knowledge, Abilities, and Competencies needed to perform as a Proposal Manager. The Assistant Proposal Manager reports to the Proposal Department Manager and learns on the job to become the primary point of contact for all technical and financial issues relating to specific proposals. The Assistant Proposal Manager learns, on the job, how to effectively manage proposals and schedules and ensures assigned proposals are completed successfully.
COMPETENCIES:
- Customer Focus
- Decision Quality
- Business Insight
- Drives Results
- Collaborates
- Communicates Effectively
- Courage
- Instills Trust
- Manages Ambiguity
DUTIES AND RESPONSIBILITIES:
- The Proposal Coordinator shall create assigned proposals and shall be responsible for maintaining the proposal progress through the life of the proposal. The Proposal Coordinator shall notify the Team Leader when proposal schedules are not being maintained and shall initiate courses of action to be taken.
- Holds responsibility for the management of all correspondence with the vendors and potential customer.
- Holds responsibility for the accuracy and correctness of all proposals and submittal documents produced and shall coordinate efforts with other team members and other departments to ensure these documents are produced correctly, accurately and on schedule. The Assistant Proposal Manager shall provide the Team Leader with copies of all proposals for review.
- Assists the potential customer in ensuring all scope of work for the project has been addressed and a division of responsibility has been agreed upon.
- Becomes and continues to be the primary point of contact for the client and shall take all action required to accommodate addendums or changes to the scope of work, project accelerations and delays, structural changes, shipping problems and material problems. The Assistant Proposal Manager shall notify the Team Leader of changes in proposal schedules and problems encountered and shall initiate courses of action to be taken.
- Provides the Team Leader with periodic updates and status reports on all proposals assigned to him or her. The Team Leader will provide periodic feedback on proposal performance including both technical and financial.
- Consults with the Team Leader and or Manager of the Proposal Department on matters pertaining to the following:
- All proposals involving liquidated damages, performance or supply bonds, bid bonds and retainage.
- All proposals where the clients credit has been flagged to indicate special requirements.
- All proposals involving expedited lead-times.
- All proposals involving special equipment (such control buildings) and/or special engineering (such as control building design).
- Any technical matter not previously encountered or thoroughly understood.
EDUCATION AND EXPERIENCE (REQUIRED):
- Bachelors Degree from an accredited vocational or academic institution in the fields of Project Management, Engineering or Technology is required.
- Three years Substation Experience will substitute for a Bachelor Degree.
- Knowledge of Microsoft Excel, Microsoft Word and Adobe Acrobat is required.
- General knowledge of high voltage substations or transmission lines is preferred.
- Strong analytical skills required.
- Strong communication skills and customer service skills required.
EDUCATION AND EXPERIENCE (PREFERRED):
- 4-year degree, preferably in an engineering or technical related field.
- 3 years of related experience.
- General knowledge of high voltage substations and transmission lines.
- Epicor or other ERP software experience
Referral Level: Professional
Not eligible for Enhanced Referral
Not eligible for External Referral
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