Proposal Coordinator

Summary

Coordinates and crafts proposals for a transportation consulting firm, collaborating with teams to meet client needs and deadlines using standard office and design software.

Fehr & Peers is seeking a Proposal Coordinator to join our team of professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. In this role, you'll work closely with project managers, principals, and other marketing and business services professionals. Your primary responsibility will be crafting high-quality proposals that address client needs. Through close collaboration, you’ll make sure our proposals are polished and stand out to help us win competitive pursuits.

You'll also have the opportunity to collaborate with fellow marketing professionals within our company, as well as external teaming partners. This role provides a platform for personal and professional growth, allowing you to make a meaningful impact on both your own career path and the development of your peers. We're looking for someone with an entrepreneurial mindset, a commitment to quality, a proven history of operating under multiple deadlines, and a genuine enthusiasm for creating compelling content.

Prior experience with the Architectural and Engineering (A/E) industry proposal process is preferred, but not required. This position is based in our Seattle office, and regular in-office presence is required to support collaboration with the local team. We offer a flexible hybrid work environment that supports collaboration, professional growth, and work-life balance while meeting project and team needs.

Responsibilities

Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)

Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines

Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements

Coordinate the receipt of necessary information from internal colleagues and external teaming partners to include in proposal and presentation materials

Review and draft content (writing, editing, proofreading) for qualifications, proposals, and presentations

Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities

Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others

Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials

Qualifications

3+ years of proposal coordination experience. The ideal candidate will have a minimum of 2 years working with Washington State public sector clients, agencies, and procurement processes
Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) strongly preferred, but not required
Enjoys the pace and challenge of managing multiple deadlines and concurrent pursuits, bringing organization, adaptability, and attention to detail to every assignment
Effective writing, editing, grammar, and verbal communication skills
Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
Strong work ethic and commitment to excellence
Motivated to learn and develop skills in graphic design and writing
Willingness to learn and apply AI-assisted tools

A portfolio demonstrating your visual design capabilities is requested as part of the application but not required.

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an Equal Opportunity Employer committed to providing a workplace free from discrimination and harassment. We recruit, hire, develop, and promote employees based on qualifications, merit, and business needs. We do not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, disability, genetic information, veteran or military status, marital status, or any other characteristic protected by applicable federal, state, or local law.

We value the unique experiences, perspectives, and contributions of our employees and are committed to creating an environment where everyone can thrive.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

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