Protection & Indemnity - Assistant
Summary
Assists with financial and administrative tasks for a maritime insurance company, including invoicing, compliance, record-keeping, and reporting using ERP and office software.
What would your day at GAC India look like?
If appointed, you will:
Create and maintain accurate customer, supplier and job records in the GAC software system, including the verification and maintenance of KYC (Know Your Customer) documentation in accordance with company procedures.
Prepare, process and issue sales, reimbursement and supplier invoices while ensuring accuracy, completeness and timely submission.
Prepare and administer Pure Agency Agreements and ensure all supporting documentation complies with company policies and regulatory requirements.
Conduct compliance checks, support customer credit approval processes and complete all related documentation and internal approval requirements.
Raise purchase orders, maintain the Purchase Order Register and ensure accurate tracking of procurement-related activities.
Monitor customer receivables, maintain invoicing trackers and proactively follow up on outstanding payments to support timely collections.
Prepare monthly income reports, management reports, operational statistics and other periodic reports to support business and financial decision-making.
Perform data entry and maintain accurate records for employee timesheets, legal trackers, SVS processes, UID records, quotation registrations and other operational systems.
Maintain organized physical and electronic records by stamping, scanning, filing and archiving invoices, agreements and supporting documentation in accordance with company record retention requirements.
Coordinate effectively with internal departments and liaise with customers, suppliers and external stakeholders to facilitate smooth financial and administrative operations.
What are we looking for?
Education: Bachelor’s degree in business administration, Finance, Accounting, Commerce, or a related field.
Experience: 2- 3 years of experience
Technical Skills:
i. Knowledge in ERP Software
ii. Good English communication - written/oral
iii. Good computer skills
iv. Basic accounting skills
4. MS Office suite – Word & Excel
Soft skills: Teamwork, communication, network development and attention to details.