Public Relations and Administration Officer

Key Responsibilities

Office Administration

• Oversee daily administrative operations and ensure office functions efficiently.
  
• Maintain office supplies, equipment, and facilities to ensure a well-organized workspace.
  
• Handle document processing, correspondence, and administrative reporting.
  
• Assist in drafting and implementing administrative policies and procedures.
  
• Support management with scheduling meetings, handling inquiries, and preparing reports.
  

File Management

• Organize and maintain company records, legal documents, and administrative files.
  
• Ensure proper documentation and secure storage of confidential information.
  
• Maintain an efficient filing system (physical and digital) for easy retrieval of documents.
  
• Monitor and update employee and company records as required.
  

Government Services

• Liaise with government authorities for company licensing, permits, and regulatory compliance.
  
• Handle visa processing, work permits, and other official documentation for employees.
  
• Ensure timely renewal of business licenses, work permits, and other required legal documents.
  
• Stay updated on government policies and regulations that impact business operations.
  

Transportation & Office Logistics

• Oversee company transportation needs, including vehicle maintenance and driver coordination.
  
• Ensure smooth coordination of company logistics, deliveries, and staff transportation.
  
• Manage travel arrangements, including ticket booking, accommodations, and transport.
  
• Coordinate with vendors and service providers for office maintenance and supplies.
  
  

Requirements

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
  
• Minimum of 3-5 years of experience in administrative roles, public relations, or government liaison.
  
• Strong understanding of Omani labor laws and government regulations.
  
• Excellent organizational, communication, and problem-solving skills.
  
• Proficiency in Microsoft Office and document management systems.
  
• Ability to handle confidential information with discretion and professionalism.
  

Preferred Skills

• Experience dealing with government entities and labor regulations in Oman.
  
• Strong networking and interpersonal skills for external coordination.
  
• Fluency in Arabic and English (written and spoken) is preferred.
  
• Ability to manage multiple tasks and work under tight deadlines.
  

Working Conditions

• Office-based role in Muscat, Oman.
  
• Frequent interaction with government agencies, service providers, and internal teams.
  
• Occasional travel may be required for government-related tasks.