Pulmonary Secretary

POSITION TITLE: Secretary

DEPARTMENT: Pulmonary

REPORTS TO: Department
Administrator

LOCATION: HSC

RESPONSIBILITIES:

Under general supervision, will provide allaspects of secretarial support. Maintains calendar for division faculty, coordinates schedules, travelarrangements, meetings, and conferences. Other related duties as required.

Services as Liaison between Pulmonary,Critical Care and Sleep Medicine physicians with other department agencies and public.

Coordinate and maintain outreach clinicphysicians ‘schedules, pull charts and preps these both at Regency Outreach andMain Pulmonary office.

Completes death certificates.

Currently maintains calendar for up to eightphysicians.

Assists in coordinating additional divisionphysicians’ clinical and academic calendars.

Compile faculty time away (i.e. Sick, vacation, travel) monthly, and reportsto manager.

Assist in making arrangement s for travel,meetings, and conferences.

Coordinates and provide documentation forGrand Rounds given by division faculty/guests.

Tracks faculty mileage to Outreach Clinicsfor reimbursement.

Assists with fellowship documentation,assignments and scheduling.

Assists with academic filing.

Assists when requested, Division andChairman’s office with special projects.

Maintains strictest confidentiality.

Jobholder must demonstrate currentcompetencies applicable to the job position.

Performs all other duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent.

• Associate degree preferred.

• Excellent verbal and written communication skills; able to compose owncorrespondence and ability to gain the confidence of others.

• Must be able to type 60 WPM.

• Excellent interpersonal skills to work appropriately with physicians,nurses, administration and ancillary personnel.

• Mastery of accepted general office practices and knowledge of protocolsunique to each division.

• Ability to perceive and understand broad objectives and to organizetime, and material toward it.

• Ability to multitask.

• Must have advanced knowledge of work processing concepts, spreadsheetprogram and database (Word, Excel, Outlook, and Power Point).

• Must be ambitious and a flexible self-starter.

• Minimum of one-year experience in a medical office setting.

• Must have experience with medical terminology.