Puma - Operations - HSEC Coordinator

Key Responsibilities: Responsibilities include but are not limited to:

a) To take responsibility for and drive the management of Impala Terminal Group Safety System (IMAS), OPS Excellence, Impala Environmental Management System (IEMS) contractors’ compliance, audit findings and related activities on site and to co-ordinate timely closure of non-conformances/compliances

b) To identify and monitor trends of all events on IMAS and IEMS – by providing detailed statistical analysis and reporting to regional level

c) To ensure timely and thorough compliance with the Contractor Management Framework for all site activities, ensuring that working practises and methods are of the highest industry standard at all times. Conduct contractor premises audits.

d) To ensure all incidents and non-conformances are fully investigated and reported within deadlines as required by legislation and company policy, and to advise on corrective and preventive actions and evaluate effectiveness of implementation

e) To ensure all related licenses and permits are in place and valid and compliance managed by the responsible person in the terminal as required by specific legislations and that all license requirements met

f) To suspend operational activities where non-compliance is observed and develop improved procedures and work instructions.

g) Ensure compliance with the Environmental Management Plan as well as legal environmental laws.

h) To own and drive correct application of the computerises incident management and risk assessment system. Providing training and supervision as required.

i) Compile timely and accurate regular HSE reports to present to local and regional team.

j) Own the Emergency Response Plan, ensuring it is valid and always updated. conduct monthly drills as per annual drill matrix. Covering all scenarios including firefighting, emergency evacuation and oil spill.

k) Provide training and support to the Emergency Response Coordinator in the operational management of the Fire Team Personnel

l) Ensures the maintenance team conduct scheduled maintenance and inspection of all HSSE, emergency response and fire protection systems in the terminal and updates the inspection database.

m) Conduct HSE training as per Annual Training Matrix and ensure dissemination to employees and visitors as required.

n) Preparation of purchase orders, work orders and other related documents as may be required for HSE, including but not limited to PPE supplies, training materials, tools and audits.

o) Ensures optimum performance and seeks improvements to create competitive advantage in terms of Safety and Terminal Security

Coordinate and maintain ISO systemsf

p) Ensure Terminal Induction is up to date including all relevant hazards, policies and best practices. Ensure all visitors, BVOs and contractors at the Terminal and inducted.

q) Attend all the programmed HSEQ (Toolbox, Weekly Safety time out, Staff quarterly meeting, Annual Safety meeting) and Security terminal meetings or any other meetings as may be called by the Terminal Manager and participate in the proceedings and implementation of agreed actions.

r) Participate in periodical physical conditions inspections, carry out risk assessments and MAIP for the working areas and equipment including working out mitigation plans to close the identified gaps.

s) Regularly carry out task observations in terminal critical tasks with respect to tank gauging and other activities, including PtW audits and PWOs

lt Attend to any duty as may be delegated by the Terminal Manager.

t) To systematically manage & provide justifiable assurance that the terminal installations comply with applicable HSE legal requirements with the assistance of available tools.

Key Quality responsibilities

• Understand, implement, and periodically review the HSE Policy across all regions, ensuring alignment with ISO45001 standards.
• Accountable for the development, maintenance, and control of all HSE documentation, ensuring accessibility and compliance.
• Lead the establishment and monitoring of HSE objectives across departments, owning the computerised reporting and risk assessment system
• Plan and conduct internal audits, ensuring timely closure of non-conformities and implementation of corrective/preventive actions.
• Provide HSE training to staff, assess competence, and maintain training records.
• Maintaining relationships with and coordinate external auditors and certification bodies, ensuring readiness and compliance.
• Promote a culture of safety, health, environment, and quality throughout the organization.
• Ensure active participation in all relevant meetings and committees.
• Act as ISO 45001, 9001 and 14001 champion for the implementation of the standard.
• Drive the implementation and certification of ISO 45001:2018 at Petrobeira Terminal

Contractor Management

• Ensure contractors comply to Company construction rules and regulations at all times.
• Maintain Project HSE performance measures by having periodic reviews with contractors and other project stakeholders to maintain results or to effect consequences where necessary (reports, meeting reports and feedback)
• Ensure and enforce that contractors work according to stipulated and agreed work procedures.
• Maintain Project statistics and development records (Man-hours and HSE records).

People Management

• Leads, motivates, and coaches the operations team to deliver outstanding performance on HSE, Financial and Operating Standards.
• Sets performance agreements, conducts quarterly reviews and implements measures to optimize performance of the team.
• Maintain an enabling environment that promotes and recognizes individual and team efforts and develops the skills and capabilities of the team. Ensures that all staff has clear responsibilities particularly in respect to IMAS and QEMS.
• Maintains staff competency assessment and development records.

Educational background·

• Degree in Engineering/Safety Management.·
• 5 - 7 years of HSE experience in the oil industry or comparable industry.·
• Have a knowledge and understanding of legal basics.·
• A Post Graduate degree would be an added advantage.
• Any Professional Environmental Management or HSE Management related Qualification. E.g. IOSH, Nebosh, ISO Implementer, Internal Auditor or Lead Auditor certification.
• Conduct ISO internal audits and inspections, prepare feedback, reports, identify corrective action, follow through to closure.

Knowledge, Skills and Abilities

• Extensive knowledge of petroleum terminal operations.
• Ability to plan, work independently, work with diverse teams including senior management and third-party personnel.
• Possess a sound knowledge and on the job experience in Oil Depot operation.
• Work experience in a technical field, including operations work, is an added advantage.
• Understanding and exposure to ISO management system; preferably 9001:2015 and 14001:2015 & 45001:2018).
• Sound knowledge of excel, word, PowerPoint
• Knowledge on HSE systems e.g., Intelex, Sphera
• Sound knowledge of Mozambican industry health & safety regulations
• Extensive Permit-to-Work knowledge and experience
• The ability to embrace the changing business environment and to willingly take the lead when needed.
• The ability to create innovative solutions to business challenges and to make informed and effective decisions.
• Understanding of operating procedures and regulations.
• Ability to plan, work independently, work with diverse teams including senior management and third-party personnel.

Language: English

• Good command of English both written and spoken is mandatory.
• Fluency in Portuguese

Key Relationships:

• Internal - Terminal Managers, Assistant Terminal Manager, Inventory Manager, HR Business Partner, Stocks Controllers, Shift Supervisors, Operators, Maintenance Technicians.

• External - Trafigura, Puma Energy, Customs, SACOM, MECTS, Contractors & Suppliers, Contractors, Internal / External Auditors

• Regional – Safety Manager, Operations Manager, Projects Engineer, Maintenance Manager, HR Manager, Accounts Payable Officers.