Purchase Manager- Hospital

1. Inventory Management:
   

   • Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items.
     

   • Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking.
     

2. Procurement Coordination:
   

   • Raise purchase requisitions based on stock levels and department requests.
     

   • Liaise with vendors, procurement team, and accounts department for timely ordering and billing.
     

3. Receiving and Inspection:
   

   • Oversee receipt of goods, verify quantities, inspect for damages, and ensure items meet quality standards.
     

   • Manage Goods Receipt Notes (GRNs) and other documentation.
     

4. Storage and Organization:
   

   • Ensure proper storage of items following safety, hygiene, and classification standards (e.g., temperature-sensitive supplies).
     

   • Organize items using labeling, categorization, and FIFO (First In, First Out) or FEFO (First Expiry, First Out) principles.
     

5. Distribution and Issuance:
   

   • Issue supplies to various departments (wards, ICU, OT, etc.) as per requisitions.
     

   • Maintain logs and delivery records for traceability and accountability.
     

6. Record Keeping and Reporting:
   

   • Maintain digital and/or manual inventory records.
     

   • Generate daily, weekly, and monthly stock reports.
     

   • Track expiry dates, batch numbers, and consumption trends.
     

7. Audit and Compliance:
   

   • Facilitate periodic internal and external audits.
     

   • Ensure adherence to hospital policies and healthcare regulations related to materials management.
     

8. Vendor and Contract Management:
   

   • Monitor vendor performance related to delivery, quality, and compliance.
     

   • Assist in vendor evaluation and renewal of supply contracts.
     

9. Team Supervision:
   

   • Supervise store assistants, helpers, and support staff.
     

   • Train team members in store procedures and software usage.
     

10. Waste and Expiry Management:
    

    • Ensure proper disposal of expired or damaged goods as per bio-medical waste guidelines.
      

    • Minimize wastage through monitoring and timely action.
      

Requirements

Key Skills and Competencies:

• Strong knowledge of medical and surgical supplies
  

• Inventory and stock control techniques
  

• Familiarity with hospital procurement systems and ERP software
  

• Record-keeping and report generation
  

• Vendor coordination and communication
  

• Organizational and leadership skills
  

• Attention to detail and compliance awareness
  

• Basic knowledge of healthcare regulations and biomedical waste handling