Purchase Manager (Indore)

1. General Job Information:

Job title : Purchase Manager

Company / Unit : Rama Phosphates Limited

Department : Purchase / Commercial

Location : Indore

2. Position in the organization:

Reports to : Plant Head

Direct reports : Plant Head

3. Objective of Job:

· To manage and optimize procurement of raw materials, chemicals, packing materials, spares, and services for fertilizer manufacturing operations, ensuring uninterrupted production, cost efficiency, statutory compliance, and quality adherence.

4. Key Responsibilities:

· Plan and execute procurement of fertilizer raw materials such as rock phosphate, sulphur, ammonia, phosphoric acid, potash, chemicals, catalysts, and additives.

· Manage sourcing of packing materials (HDPE/PP bags, liners), engineering spares, plant consumables, and maintenance services.

· Align purchase plans with production schedules, plant shutdowns, and maintenance requirements.

· Identify, develop, and approve reliable vendors in compliance with quality, safety, and statutory norms.

· Conduct price negotiations, rate contracts, and long-term supply agreements to achieve cost optimization.

· Issue, track, and close Purchase Orders (POs), Service Orders, and Annual Rate Contracts (ARC).

· Ensure timely inward of materials and coordinate with logistics, stores, and quality teams.

· Monitor inventory levels, minimum–maximum controls, and critical spares availability.

· Ensure compliance with Fertilizer Control Order (FCO), environmental norms, safety standards, and internal audit requirements.

· Coordinate with Accounts for invoice verification, GRN matching, GST compliance, and vendor payments.

· Handle import procurement, including vendor coordination, documentation, customs clearance, and statutory compliances (where applicable).

· Track market trends, raw material price fluctuations, and alternate sourcing strategies.

· Resolve vendor disputes, quality rejections, shortages, and delivery delays.

· Support cost-reduction initiatives through value engineering and vendor development.

· Lead and develop the procurement team at plant and corporate level.

Prepare and present procurement MIS, cost-saving reports, inventory analysis, and compliance dashboards.

5. Educational Qualification:

· MBA – Operations, Any Graduate, Diploma in Purchase & Procurement

6. Experience:

· 12 - 15 years of experience with, preferably in a manufacturing industry (e.g., Fertilizer, Petrochemical, Chemical)

7. Approval Authority:

· Plant Head