Purchasing & Administrative Coordinator

Position Summary

Primera is seeking a Purchasing & Administrative Coordinator to support our Prescott Carpet One operation. This on-site, hourly role combines purchasing and order coordination with administrative and financial support. The ideal candidate is organized, accurate, responsive, and comfortable managing multiple priorities.

Key Responsibilities

• Review and process customer orders, material requests, and service parts.

• Create purchase orders and monitor shipments, deliveries, and outstanding orders.

• Communicate order updates and resolve material issues with vendors, customers, and division staff.

• Coordinate returns, track vendor credits, and assist Accounts Payable with invoice discrepancies.

• Prepare and reconcile installer and subcontractor labor information and submit divisional payroll information by established deadlines.

• Process customer billing, prepare commission reports, and coordinate approved adjustments.

• Prepare bank deposits and accurately apply customer payments.

• Maintain purchasing, inventory, customer, payroll, and financial records.

• Prepare reports, forms, and correspondence to support management and corporate departments.

• Protect confidential information and follow company procedures.

Qualifications

• High school diploma or equivalent required.

• Purchasing, order processing, administrative, bookkeeping, or payroll support experience preferred.

• Strong organizational skills, accuracy, and attention to detail.

• Professional written and verbal communication and customer service skills.

• Ability to prioritize tasks, meet deadlines, and resolve discrepancies.

• Proficiency with Microsoft Office, including Excel and Word; experience with order management or accounting systems preferred.

Our Values

We demonstrate Create Shareholder Value through accurate purchasing and financial processing; Personal Accountability through dependable follow-through; Brand Ambassador through professional service; Solutions Driven through proactive problem-solving; and Relationship Centered through respectful communication and teamwork.

Work Environment

This position works on-site in an office and showroom setting. Duties include computer use, reviewing records, communicating with customers and coworkers, and moving within the work area. Essential duties may be performed with reasonable accommodation.