Purchasing Administrator - Delivery Assurance
Summary
Manages supplier delivery commitments and purchase orders to ensure on-time material availability for production, tracking shipments and resolving exceptions in an ERP system.
Enflite believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
Position Summary
This position provides execution and administrative support to the purchasing team with a primary focus on delivery assurance and supplier follow-up for existing purchase orders. The role is responsible for driving on- time delivery performance by managing supplier communications, renegotiation delivery dates when required, and maintaining accurate delivery commitments to support the production schedule. This position does not negotiate contracts or own sourcing strategy. Instead, it ensures that open purchase order and supplier commitments remain aligned to internal schedule requirements.
Essential functions
Delivery Assurance and Open PO Management
- Own day-to-day delivery assurance activities for existing purchase for existing purchase orders
- Monitor open purchase orders to ensure material is delivered on time to meet the production schedule
- Follow up with suppliers to confirm delivery dates and shipment status
- Renegotiate delivery dates when required to align supplier commitments with internal schedule changes
- Update purchase orders with revised delivery dates and delivery related notes in ERP system
- Process and act on weekly Open PO reports including
- Reviewing supplier responses
- Updating delivery commitments
- Escalating delivery risk as needed
- Review internal exception shortage and late to required reports and take action to align part deliveries with the production schedule
Non-conforming material returns
- Coordinate the return of non-conforming material to suppliers for rework or replacement
- Track supplier rework or replacement commitments and delivery timelines
- Communicate status of returns to purchasing and operations
Purchasing Administrative Support
- Maintain accurate records of delivery commitments, supplier communications, and follow-ups
- Support Buyers by managing delivery follow-up and exception resolution activities
- Provide status updates related to delivery performance and open issues
- Perform special projects and cross-coverage activities within purchasing team as needed