Purchasing Agent

This position is located in the Architect of the Capitol (AOC), Superintendent, Capitol Building, Assistant Superintendent, Client Services Division, Service Center Branch. The candidate provides operational support for jurisdiction purchasing, customer service and office management. This is a developmental position leading to the full performance level of the position at the GS-08 grade level.

This is a developmental position leading to the full performance level of the position at the GS-08 grade level. Tour of Duty: Monday thru Friday | 8:30am to 5:00pm (Hours may change due to Operational Needs of Management) *** Rotating Weekends and Holidays APPLICATIONS WILL BE ACCEPTED FROM CURRENT ARCHITECT OF THE CAPITOL EMPLOYEES ONLY Duties and Responsibilities: Purchasing Responsible for purchasing supplies, materials, tools and equipment. Responsible for procuring supplies, services and equipment through a variety of small purchasing methods and procedures. The work requires an in-depth knowledge of a variety of specialized purchasing methods and procedures to perform procurement actions. Resolves problems with requisitioning technical personnel procurement guidelines that specify lead-time and possible suppliers or any issues involved in purchasing. Meets with suppliers to discuss terms, special requirements, schedules, etc., resulting from the nature of item or service being purchased. Serves in the capacity of Cardholder of a Government-wide Purchase Card and is responsible for safeguarding the purchase card and account number. Assures that the card is properly secured. Follows procedures outlined in Standing Operating Procedures for Using the Government-wide Commercial Purchase Card Service. The purchase card is used to pay for micro-purchases (supplies or services) following established policies and procedures. Reconciles the monthly statement and forwards the reconciled statement to the Approving/Certifying Official as directed. Complies with ethical and regulatory program requirements applicable to cardholders making purchase card purchases. Receives, reviews and analyzes assigned procurement requests includes SOW and specifications for adequacy, conciseness, consistency with AOC purchasing guidelines. Screens and reviews purchasing requests for completeness and accuracy. Assists requestors and the Business Finance Analyst (BFA) with execution of the annual procurement plan. Participates in or plans the procurement of goods, services and equipment through a variety of purchasing methods. Assists requestor is compiling a bidders list for qualified applications. Reconciles credit card accounts monthly and resolves problems to balance accounts. Performs all phases of procurement from receipt of purchase request through final delivery. Initiates modifications to original terms for substitutions of products/services, price changes and delivery date changes. Initiates terminations for inability to perform or lack of need or funds. Confers with contractors regarding invoices and payments and ensures that contractors are paid. Resolves post award administration issues of modifications and terminations. Initiates close out of completed contract. Customer Service Receives all visitors and answers phone calls to the Service Center. Answers questions and/or concerns or directs them to the appropriate office to obtain the requested information. Suggests alternate course of actions when request cannot be handled by the staff. Creates work orders in WeBTMA and notifies the Superintendent and the appropriate jurisdiction (House, Senate, CAO, USPC, SSA, EED, Grounds); updates work orders with any follow up information; and closes out pest control work orders. Issues keys and AOC vehicles to staff. Uses tact, diplomacy and patience when communicating and dealing with others, e.g., co-workers, managers, supervisors and internal/external customers. Maintains good rapport and a positive two-way communication with managers. Provides advice and guidance that reflects a thorough current knowledge of available services and AOC practices/procedures. Resolves problems and provides thorough and complete responses to customer inquiries in a timely manner. Time and Attendance Reconciles time and attendance data for employees against clock in and out punches; runs reports in TMA and manually transfers information to WebTa; verifies overtime and leave slips are submitted and approved; monitors employee leave so that they do not go into the negative without proper approval; prints time and attendance reports and files for future reference. Conducts peer reviews to ensure that all timekeepers are adhering to policies and regulations regarding time and attendance and leave administration are followed. The Purchasing Agent responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.

A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States.