PURCHASING AGENT

Open 19d

Purchasing & Vendor Management

Create and manage purchase orders for stock and non-stock materials.
Verify purchase order confirmations, pricing, quantities, unit of measure, and lead times.
Source products and obtain pricing and availability from vendors.
Develop and maintain strong supplier relationships.
Monitor vendor performance and follow up on outstanding purchase orders.
Coordinate product returns, credits, and claims for damaged, missing, or incorrect materials.
Obtain proof of delivery and supporting documentation for direct shipments.

Order Tracking & Communication

Track and monitor incoming purchase orders and delivery schedules.
Maintain accurate purchase order status and delivery dates within Prophet 21 (P21).
Communicate shipment delays, shortages, and supply chain issues to Sales and Operations teams.
Respond promptly to purchasing-related emails and inquiries.
Work closely with internal departments to ensure customer expectations are met.

Inventory & Administrative Support

Assist in maintaining proper inventory levels to support customer demand.
Research and process special-order and non-stock items.
Review aging purchase orders and determine closure or corrective action.
Work with Accounting to resolve invoicing discrepancies and vendor billing issues.
Perform general administrative duties and support special projects as needed.