Purchasing Assistant

Main Duties

Over all in-charge of project order (as per designated project/site) including but not limited to as follows:

· Process order received via PR or WhatsApp group request

· Verify project order details – description/specification, model & quantity

· Source, select and negotiate for the best purchase package in terms of quality, prices, terms, deliveries, and services with approved company vendors

· To liaise and negotiate with vendors / suppliers on project price

· Check price (by order history/ supplier quote) vs PNH budget/cost

· Issue confirm purchase order

· Monitor order status and delivery (e.g. lead-time/payment)

· Update project order list daily

· Liaise with vendor on wrong delivery, wrong order to arrange return or CN

Monitoring and Updating of Sales Outstanding & PO completion inclusive of the following:

· Check and verify any discrepancy on PO highlighted by Admin Team (PO vs INV/DO)

· Amend in system (create new PO or revised PO) if necessary

· For order discrepancy by quantity/model/specs liaise with vendor to check (refer to A.7 work)

· For Partial Delivery - follow up next delivery schedule and advise logistics

· Updating of SO for any changes on confirmed purchased order (cancellation or revision of SO)

· Submit updated SO outstanding report on weekly basis for Admin to process API/DOP

· Co-ordinate with the operation team on product information, availability and delivery lead-time and making sure of on time delivery of order

· To attend to any ad-hoc duties as assigned by the Manager

Requirements:

• Minimum GCE N, O Level or relevant qualifications
• Minimum 1-2 years of relevant work experience in a similar role preferred
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Able to speak Mandarin is an advantage
• Able to start work immediately

Job Details:

· Location : Woodlands

· Training will be provided