Purchasing Assistant
To provide administrative and operational support to the Purchasing function to ensure efficient procurement processes, compliance with regulatory requirements, and timely coordination with internal and external stakeholders.
Key Responsibilities
- Support the preparation and verification of product labels (translation from Japanese to English) in compliance with SFA regulations
- Assist in checking regulatory requirements, including food import standards and documentation
- Maintain and update master data (e.g., product details, supplier information, pricing) in internal systems
- Coordinate with HQ overseas department on shipment arrangements, supplier information, and product updates
- Prepare and monitor shipment schedules from Japana, including tracking shipment status based on container details
- Liaise with suppliers to obtain required documentation such as specification sheets, quotations, and any related documents
- Ensure proper filing and record-keeping of procurement and shipment documents
- Provide general administrative support to the Purchasing team as required
Requirements
- Diploma in Business Administration, Supply Chain Management, Food Science, or a related discipline.
- JLPT N3 or above.
- Ability to read and understand Japanese documents and product labels.
- Basic proficiency in Microsoft Excel (sorting, filtering, and basic formulas).
- Previous administrative experience is preferred.
- Fresh graduates are welcome to apply.
- Good organizational skills with strong attention to detail.
- Experience in the food industry, trading, or import/export business will be an advantage.