Purchasing Assistant

This is a remote position.

• Create, review, and maintain purchase orders to ensure accuracy and timely processing.
  
• Follow up with vendors on pending purchase orders, backorders, shipping schedules, and delivery commitments.
  
• Resolve vendor-related issues, including shipment delays, shortages, pricing discrepancies, and damaged or missing items.
  
• Work closely with the receiving department to investigate and resolve receiving discrepancies.
  
• Support the accounting team by researching invoice, purchase order, and vendor-related issues.
  
• Maintain accurate purchasing records, vendor information, and order documentation.
  
• Monitor open orders and provide regular status updates to management and internal teams.
  
• Coordinate with vendors to obtain order confirmations, packing lists, tracking information, and estimated arrival dates.
  
• Analyze purchasing data and generate reports using Excel and Google Sheets.
  
• Assist with process improvements and implementation of purchasing tools, spreadsheets, and reporting systems.
  
• Ensure purchasing policies and procedures are followed consistently.
  
• Communicate professionally with vendors and internal departments to maintain strong working relationships.
  

• Exceptional organizational and time management skills.
  
• Strong attention to detail and accuracy.
  
• Excellent follow-up and communication skills.
  
• Ability to prioritize multiple tasks and meet deadlines.
  
• Strong problem-solving and critical-thinking abilities.
  
• Proficiency in Microsoft Excel and Google Sheets, including formulas, data analysis, and reporting.
  
• Ability to work independently while collaborating effectively with cross-functional teams.
  
• Experience handling vendor communications and resolving purchasing-related issues.
  

• Previous experience in purchasing, procurement, inventory management, supply chain, or administrative support.
  
• Experience working with ERP, inventory management, or purchasing systems.
  
• Knowledge of receiving, accounting, and inventory control processes.
  

• Highly organized and process-driven.
  
• Persistent in following up on outstanding purchase orders and vendor commitments.
  
• Detail-oriented with a focus on accuracy.
  
• Customer-service mindset when supporting internal departments.
  
• Reliable, accountable, and proactive.
  
• Comfortable working in a fast-paced environment and managing multiple priorities.
  

• Maintain timely follow-up on all open and pending purchase orders.
  
• Reduce vendor-related delays and resolve issues efficiently.
  
• Support accurate receiving and accounting processes.
  
• Improve visibility of order status and vendor performance.
  
• Maintain accurate purchasing records and reporting.