Purchasing Associate/Buyer
Expertise and Functions
- Execute the end-to-end procurement process from Purchase Requisition (PR) through Purchase Order (PO) closeout
- Collaborate with Supply Chain, Program Management, Contracts, Finance, Property Management, and vendors to procure materials, equipment, and services that support company operations and customer requirements
- Perform sourcing activities, evaluate suppliers, issue purchase orders, expedite deliveries, resolve procurement issues, and ensure compliance with company policies and applicable contractual requirements
- Manage complete Procure-to-Pay (P2P) process from receipt of approved Purchase Requisitions through Purchase Order closeout
- Review purchase requisitions for completeness, accuracy, funding, approvals, and compliance with company procurement policies
- Source materials, equipment, and services by soliciting competitive quotations and identifying qualified suppliers
- Research, evaluate, qualify, and onboard new vendors based on quality, capability, pricing, delivery performance, financial stability, and regulatory compliance
- Maintain approved supplier records and vendor documentation
- Collaborate with Supply Chain, Contracts, Property Management, Data Management, Program Managers, and internal customers to define procurement requirements
- Prepare, issue, revise, and administer purchase orders using the company's ERP procurement system
- Negotiate pricing, delivery schedules, and commercial terms within delegated procurement authority
- Monitor supplier performance and expedite purchase orders to ensure on-time delivery
- Resolve supplier issues involving pricing discrepancies, quality concerns, delivery delays, invoice exceptions, returns, warranty claims, and corrective actions
- Coordinate closely with Receiving, Property Management, and Accounts Payable to ensure timely receipt, inspection, payment, and closeout of procurement actions
- Maintain accurate procurement records, supplier files, purchase order status reports, and procurement metrics
- Ensure procurement actions comply with company policies, customer requirements, FAR/DFARS requirements (when applicable), and ethical purchasing standards
- Manage appropriate terms and condition flow downs
- Support supplier performance evaluations and continuous improvement initiatives
- Identify opportunities for cost savings, supplier consolidation, process improvements, and buyer efficiencies
- Other duties as assigned
Requirements
- Associate’s Degree in Business, Logistics, or related field required
- Bachelor’s Degree preferred
Experience:
- 4+ years of experience in similar or related field required
- Proficiency in Microsoft Office applications, including Outlook, Planner, Word, PowerPoint, SharePoint, Teams, and Excel required
- Proficiency in Adobe Editor preferred
- Ability to file, and keep records and documentation
- Effectively work with others in the company who are in other geographic regions
- Communicate with keyholders and the requester / Project Manager with updates on the order status of purchase orders and modifications sent
- Ability to learn and understand Government policies and procedures for purchasing and activities
- Ability to multitask and prioritize during surges
- Attention to detail is a must
Security:
- Must be a US citizen
- Ability to obtain a security clearance required
Physical Requirements:
- Able to occasionally reach with hands and arms
- Prolonged periods of computer screen use, while sitting or standing at a desk
- Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
- Able to safely lift and carry up to 20 pounds at a time
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Salary:
The projected salary range for this position is $40,000-$55,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
Skills
As published by workable
First name, Last name, Email, Resume, Are you willing to accept travel required for the job you are applying?, Do you currently hold a US government agency security clearance?, Are you aware of any reason that would prevent you from successfully obtaining required clearance? (Clearance requires US citizenship), How did you hear about us?, Were you referred by a KIHOMAC employee? If so, please provide the name of the employee., Provide your expected salary range for this position., I hereby certify that all entries on this application and attachments are true and complete, and I agree and understand that any falsification of information herein, regardless of time of discovery, may cause forfeiture on my part of any employment with KIHOMAC, Inc. I understand that all information on this application and attachments are subject to verification and I consent to criminal history background checks. I also consent that you may contact references, former employers, and educational institutions listed regarding this application. I further authorize KIHOMAC, Inc. to rely upon and use, as it sees fit, any information received from such contacts. Information contained in this application maybe disseminated within KIHOMAC, Inc. and its agent, on a need-to-know basis, for employment consideration., Employment with KIHOMAC, Inc. is at-will. If you are hired, either you or the company may terminate your employment at any time, with or without cause, reason, or notice., In checking this box, I acknowledge that KIHOMAC conducts drug screens as part of their commitment to maintaining a drug free workplace. I understand that refusal to submit to a drug screen or failure to meet the minimum standards set for the screen, may result in no offer of employment, or termination from employment.