Purchasing Coordinator
Summary
The Purchasing Coordinator supports hotel operations, primarily Food and Beverage, by managing inventory, processing orders, and receiving goods. They use Excel to track costs, verify invoices, and coordinate with suppliers.
The Purchasing Coordinator will be responsible for supporting various departments in the efficient purchasing and receipt of goods and services. The primary focus will be supporting our food and beverage team but will also interact extensively with hotel operations, engineering, and other departments.
Duties/Responsibilities:
- Pack, ship, and receive packages through multiple carriers
- Support kitchen staff with maintaining appropriate inventory levels of kitchen supplies and placing orders when required.
- Work with all department heads to purchase items as needed.
- Help manage food inventory – rotating stock to minimize spoilage
- Ensure accuracy of goods received by verifying invoices to bills of lading and logging receipts into “check book”.
- Coordinate orders of critical supplies: Coca Cola products, paper supplies, logoed products, coffee, housekeeping supplies, pool chemicals, and various other supplies.
- Support F&B operations in preparing monthly inventory counts and update latest item costs.
- Act as primary liaison with major suppliers: Shamrock, Sysco, Coca Cola, etc.
- Work with accounting to transfer costs to F&B when needed.
- Maintain controls over your issued corporate credit card and ensure usage is documented at all times.
- Performs other duties as assigned.
Skills/Abilities:
- Excellent communication and interpersonal skills
- Strong analytical skills and attention to detail
- High level of organizational skills
- Strong math skills and understanding basic accounting concepts
- Experience with Excel
- Ability to work independently and prioritize effectively