Purchasing Executive

We are looking for a responsible, organised, and proactive to support our warehouse operations and procurement activities.

Job Responsibilities:

• Receive, inspect, and verify incoming materials and deliveries against Purchase Orders and Delivery Orders.
• Arrange and store materials systematically to ensure easy identification and retrieval.
• Issue materials to the production department according to approved material requests.
• Maintain accurate inventory records and ensure stock balances are updated.
• Conduct regular stock counts and annual stock takes.
• Monitor stock levels and notify the Purchasing Department when replenishment is required.
• Ensure the warehouse is clean, organised, and complies with workplace safety requirements.
• Prepare packing lists and coordinate outgoing deliveries when required.
• Source suppliers and obtain quotations for materials and services.
• Prepare Purchase Orders and follow up on order confirmations and delivery schedules.
• Monitor supplier lead times to ensure materials arrive on schedule.
• Coordinate with suppliers regarding shortages, incorrect deliveries, damaged goods, or quality issues.
• Compare pricing and negotiate with suppliers to obtain competitive costs.
• Maintain purchasing records, supplier information, and procurement documentation.
• Work closely with the Accounts Department to verify supplier invoices and supporting documents.
• Coordinate with the Sales, Engineering, and Production departments to ensure timely material availability.
• Assist in maintaining material traceability and documentation for projects.
• Ensure all purchasing and inventory records are properly filed and readily available for audit purposes.
• Perform any other duties assigned by Management.