Purchasing Manager

Purchasing Manager

Overview:
This role will provide report to the Controller and support Operations Teams for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity and act as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department.

Responsibilities:

Lead the daily operations of the resort's Purchasing and Receiving functions.

Directly supervise, train, coach, and develop the Purchasing Supervisor and Purchasing/Receiving associates.

Attend all food and beverage and related meetings such as menu tie-down, weekly forecast and financial services.

Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions.

Partner with the Controller to maintain strong purchasing, receiving, inventory, and accounts payable controls and establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing.

Identify opportunities to improve purchasing processes, reduce costs, strengthen controls, and improve service to resort departments

Responsible for department training, reviews, disciplinary actions and associate recognition.

Manage vendor relationships, pricing negotiations, competitive bids, product specifications, and purchasing agreements.

Ensure purchases are made in accordance with Omni purchasing policies, approved budgets, and established authorization levels.

Oversee and maintain purchasing activity within Birch Street, including purchase orders, receiving processes, vendor information, and related controls.

Work closely with Culinary, Food & Beverage, Rooms, Engineering, Finance, and other resort departments to anticipate purchasing needs and identify cost-saving opportunities.

Evaluate vendor performance in compliance to purchasing bid procedures.

Monitors vendor ability to provide timely and consistent quality according to established specifications.

Coordinate food and beverage purchasing and assist operational leaders with product sourcing, substitutions, availability, and pricing.

Monitor market conditions and communicate significant price changes, supply-chain issues, and purchasing opportunities to the Controller and appropriate operational leaders

Oversee receiving procedures to ensure deliveries are accurate, properly documented, and consistent with purchase orders and product specifications.

Support monthly inventories, inventory controls, product rotation, and reconciliation of significant inventory variances.

Review purchasing and receiving activity for compliance with Omni policies and internal controls.

Partner with Accounts Payable to resolve invoice, receiving, purchase-order, and vendor discrepancies in a timely manner.

Develop the Purchasing Supervisor by expanding responsibility for daily purchasing activities, vendor communication, Birch Street processes, receiving oversight, and other departmental functions.

Establish departmental priorities and schedules and ensure appropriate coverage of Purchasing and Receiving operations.

Qualifications:

2+ years experience as storeroom attendant in a high volume, upscale Hotel
Exceptional guest service skills.
Computer skills including MS Word and Excel.
Strong attention to detail.
Ability to multi-task in a high paced environment.
Be able to make quick decisions and possess good judgment.
Physical Requirements:

Ability to sit and stand for long periods of time, stoop, bend and lift items of moderate to heavy weight.
Ability to work flexible schedule, including weekends and holidays.

Working Environment:

Interior of hotel and clubhouse.
Frequent travel around resort property.
Exposure to various weather conditions.

Tools & Equipment:

Birch Street, OnTrack, Dayforce, WinRetail, MS Office
Computer, copy machine
Hand truck, lift-jack and dolly
Forklift