Purchasing Manager

The Purchasing Manager is responsible for managing the hotel’s purchasing, receiving, inventory, and vendor relationships. This position ensures departments have the supplies and equipment needed to operate effectively while maintaining appropriate purchasing controls, competitive pricing, accurate documentation, and budget accountability.

Essential Responsibilities

• Manage daily purchasing and procurement for all hotel departments.
• Process approved purchase orders and ensure proper authorization and coding before purchases are made.
• Obtain competitive pricing and identify cost-saving opportunities.
• Maintain relationships with approved vendors and monitor pricing, quality, service, and delivery.
• Oversee receiving to ensure deliveries match purchase orders and invoices.
• Resolve shortages, damaged products, incorrect shipments, credits, and invoice discrepancies.
• Monitor inventory levels and assist departments in maintaining appropriate par levels.
• Ensure invoices, purchase orders, and receiving documentation are accurate and submitted timely.
• Review and close outstanding purchase orders in coordination with Finance and department leaders.
• Maintain an accurate vendor list, including contacts and applicable agreements.
• Assist with monthly inventory, budgeting, forecasting, and expense management.
• Partner with Food & Beverage, Culinary, Engineering, Housekeeping, Rooms, and other departments to anticipate purchasing needs.
• Ensure compliance with hotel and company purchasing policies and financial controls.