Purchasing Officer

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Key Responsibilities

Process purchase requisitions and purchase orders accurately and efficiently.
Source and evaluate suppliers to obtain competitive pricing, quality products, and reliable services.
Coordinate with departments to ensure procurement needs are fulfilled in a timely manner.
Maintain good relationships with approved suppliers and vendors.
Verify supplier quotations, product specifications, and delivery schedules.
Assist in negotiating prices and terms with suppliers under the guidance of the Purchasing Manager.
Ensure all purchases comply with hotel policies, approval procedures, and brand standards.
Maintain proper documentation and filing of purchasing records, invoices, and related documents.
Monitor delivery status and follow up with suppliers regarding pending orders.
Assist in maintaining supplier databases and conducting vendor evaluations.
Coordinate with Receiving, Cost Control, and Finance departments to ensure smooth procurement processes.
Support inventory control activities and assist in monitoring stock availability.
Prepare purchasing reports and provide administrative support to the Purchasing Department.

Qualifications

Minimum 1–2 years of experience in purchasing, procurement, or a related role, preferably in a 4- or 5-star hotel.
Knowledge of purchasing procedures, supplier management, and cost control principles.
Good negotiation, communication, and organizational skills.
Proficiency in Microsoft Office applications, especially Excel.
Familiarity with procurement systems or hotel operating systems is an advantage.
Good command of English (spoken and written).
Strong attention to detail and ability to maintain accurate records.
Ability to work under pressure and manage multiple priorities.
High level of integrity, responsibility, and professionalism.
Team player with a proactive and service-oriented attitude.

See also