Purchasing / Procurement Assistant
Summary
Handles day-to-day purchasing tasks, supplier coordination, and procurement documentation for a jewelry company, primarily using Microsoft Office and inventory systems.
Job Responsibilities
- Support the day-to-day purchasing and procurement operations.
- Liaise with overseas suppliers on quotations, purchase orders, product enquiries, and delivery schedules.
- Prepare, process, and maintain purchase orders, invoices, and other procurement-related documents.
- Monitor and follow up on supplier deliveries to ensure timely receipt of goods and verify order quantities, quality, and specifications.
- Maintain accurate records of purchase orders, supplier information, pricing, and product details.
- Update product information, pricing, and inventory records in the Shopify or inventory management system.
- Coordinate closely with the fulfilment and warehouse teams to ensure smooth receiving of goods.
- Provide administrative and coordination support
- Assist with data entry, filing, documentation, and report preparation.
- Perform other ad hoc duties and projects as assigned.
Requirements
- Minimum 1 year of experience in purchasing, procurement, merchandising, or administrative support.
- Meticulous, detail-oriented, and highly organized with strong follow-up skills.
- Proficient in Microsoft Office, particularly Excel and Word.
- Good communication and interpersonal skills.
- Ability to communicate in Mandarin is preferred to liaise with Mandarin-speaking suppliers and vendors.
- Able to prioritize tasks, manage multiple responsibilities, and work effectively in a fast-paced environment.
- Responsible, proactive, and willing to learn.
- Positive attitude with the ability to work independently as well as collaboratively in a team.