Purchasing/Procurement Manager

Purchasing/Procurement Manager Full-Time | Home Office – Golden Ring, MD $90,000 – $110,000 / yr Base + Performance Bonus Reports To: President

DEPARTMENT Purchasing

EXPERIENCE 5+ Years Required

BENEFITS ELIGIBLE AFTER 45 Days of Employment

The Purchasing/Procurement Manager is responsible for the day-to-day execution of all purchasing activities across the company's 38 branch locations and central distribution center. This role manages vendor relationships, purchase order flow, inventory replenishment, cost management, and rebate programs to ensure product availability, competitive cost of goods, and efficient inventory levels across all locations.

Purchasing & Order Management

• Issue and manage purchase orders across all product categories in alignment with inventory targets and sales demand
• Monitor open orders, expedite critical items and stockouts, and resolve supplier delivery issues proactively
• Maintain accurate item costs, lead times, and minimum order quantities in the ERP system
• Coordinate with the distribution center to ensure inbound shipments are received, reconciled, and processed accurately
• Work with Accounts Payable and Controller to ensure purchase order accuracy

Vendor & Supplier Management

• Serve as the primary day-to-day contact for key suppliers and manufacturers in the plumbing, PVF, and waterworks categories
• Negotiate pricing, payment terms, and program participation (rebates, co-op, stocking programs) with supplier representatives
• Evaluate supplier performance on fill rates, on-time delivery, and quality; escalate issues as needed
• Identify and onboard new suppliers to support product line expansion or supply chain redundancy

Inventory Management

• Manage replenishment parameters including demand forecasting, safety stock, and reorder points to maintain optimal inventory levels across locations
• Analyze slow-moving and excess inventory; develop and execute return, transfer, or liquidation strategies
• Partner with branch managers and sales to forecast seasonal demand and support special order management
• Conduct regular inventory accuracy reviews and support cycle count programs

Cost Management & Reporting

• Maintain cost accuracy in pricing systems and ensure cost changes are communicated to sales and pricing teams promptly
• Support gross margin analysis by tracking landed cost, freight, and rebate impact on product profitability
• Produce regular purchasing and inventory KPI reports: fill rates, turns, GMROI, purchase variance, and supplier scorecards
• Identify process inefficiencies in the procurement cycle and recommend improvements; support ERP and data integrity initiatives

Standards & Accountability

• Support implementation of purchasing policies, approval workflows, and compliance standards
• Work closely with sales, operations, and branch managers to align procurement activities with business objectives
• Adhere to all rules and regulations set forth in the Employee Handbook
• Other duties as assigned