Purchasing/Procurement Specialist

Summary

The primary responsibility of this position is to assume all responsibility for the reoccurring Contract PO’s, Good’s receipts, and problem file for the company.

Essential Duties and Responsibilities

• Supports Allen Harim’s mission, vision and values
• Support Project Manager with requests for research.
• Create Presentations by collecting data on weekly packaging, monthly leases specific supplies to analyze to save money.
• Organize and update all the contracts.
• Oversee Asset Management processes for entire company.
• Maintain monthly cash flow of Assets for CEO reporting.
• Reconcile Asset closing forms for all locations.
• Prepare and update Standard Processing procedures for Capital Expenditures Expenses (CER) Assets
• Prepare and present educational presentations for locations on CERs
• Prepare and maintain Standard Operating Procedures for the Purchasing department.
• Oversee purchasing specialists on daily activities, delegate responsibilities to meet deadlines.
• Redesigned Blanket orders process to decrease vendor Problem File (PF) Invoices and excessive data entry at all locations, ongoing.
• Create Vendor spreadsheets for vendors with Allen Haim accounts and purchase orders to decrease Problem File Invoices, ongoing.
• Currently streamlining monthly leases and contracts to decrease PF Invoices in 2024.
• Work with vendors to facilitate their requests for Allen Harim on Purchase requisitions, purchase orders and invoices prior to initial transactions of new contracts and leases to expedite processes.
• Prepare and send paperwork for New Vendors.
• Research supplies for best quality at the cheapest price.
• Enter purchase requisitions for supply request including blanket orders for monthly expenses for the year at all the locations.
• Receive Harbeson and Pinnacle receipts throughout the day so Accounts Payable can invoice, and AH can expense in the proper week/month.
• Research hundreds of Accounts Payable Problem Files invoices a week via SAP – Correct the problem if found and receive the invoice to move it on to Accounts Payable.
• If I am not able to correct invoices without the offsites, I enter my findings on what was done and what they need to do to move the invoice out of the PF.
• Email 70% of the PF invoices to managers for approvals before I receive the invoices in SAP then enter data on invoice on what I did and where it is received in SAP i.e., GR numbers must be entered for AP.
• Contact Accounts Receivable departments of vendors for Bill of lading or to get a credit to process invoices.
• Assist all offsites in CER preparations and PF invoices by revising purchase orders, help with too many PF invoices, whatever they need I help them by training them on how to resolve the problem.

Qualifications

To Perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note for level:

Education and/or Experience

Knowledge/Skills

Supervisory Responsibilities

List the supervisory responsibilities the position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.

NA

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job the employee will be required to walk, climb, or balance, stoop, kneel, crouch, or crawl, handle objects, tools, to reach with hands and arms; and to lift or move 50 pounds. The employee is frequently required to sit.

Work Environment

The job operates in a poultry plant environment. The environment can be wet, cold, noisy and odorous – Safety protection is provided.