Purchasing Specialist - Team Leader

We’re Hiring: Purchasing Specialist - Team Leader

Pampanga, Central Luzon, Philippines | PHP60,000-80,000 per month | Full-Time | Hybrid (3-4 days / week onsite)

At OX Tools, we’re not just about tools, we’re about building something bigger.

At OX Tools, our vision is to bring the strength of the OX to every tradesperson through passion, design, and relentless pursuit of innovation. Our tools are instinctively recognised as Tough, Dynamic, Different and so are our people.

The Role:

We are seeking an experienced, organised and results-driven Purchasing Specialist - Team Leader to support the effective operation of the Global Purchasing function. This role combines hands-on purchasing, supplier management, supplier compliance and pricing responsibilities with day-to-day leadership of the purchasing team. The role is responsible for ensuring purchase orders are placed accurately and on time, supplier commitments are actively managed, supplier pricing and commercial information are maintained and reviewed, Assent compliance requirements are completed, systems and documentation remain up to date, and team priorities are delivered in line with company procedures, service levels and KPIs. The Purchasing Specialist - Team Leader will act as the first point of escalation for operational purchasing issues, support the development of team members and drive continuous improvement across purchasing processes, supplier performance, compliance and cost control.

Key Responsibilities:

• Lead the day-to-day activities of the purchasing team, allocate priorities and monitor completion of agreed tasks.
• Provide guidance, coaching and support to team members, ensuring consistent application of purchasing processes and procedures.
• Act as the first point of escalation for purchase order, supplier, delivery, pricing, compliance and system-related issues.
• Generate, review and process purchase orders accurately and efficiently, ensuring compliance with company policies and approval requirements.
• Monitor the full purchasing cycle from order placement through to delivery, proactively following up suppliers and holding them accountable to agreed SLAs and KPIs.
• Take ownership of assigned suppliers, including day-to-day communication, performance follow-up, issue resolution and continuous improvement actions.
• Establish and maintain strong, professional relationships with suppliers and internal stakeholders.
• Communicate clearly and promptly with suppliers regarding orders, delivery dates, shortages, documentation, pricing and corrective actions.
• Maintain accurate and up-to-date supplier pricing in internal systems, purchase orders, price lists and supporting records.
• Review supplier price changes, obtain supporting information, challenge increases where appropriate and escalate material commercial risks to the Purchasing Manager.
• Support supplier negotiations, cost-saving initiatives, pricing reviews and the implementation of agreed commercial terms.
• Coordinate supplier compliance activity through Assent, including requesting documentation, following up outstanding submissions and supporting suppliers with completion requirements.
• Monitor Assent supplier status and ensure compliance information, declarations, certificates and supporting documents are accurate, current and completed within agreed timelines.
• Work with suppliers and internal stakeholders to resolve Assent compliance gaps, overdue actions and data-quality issues, escalating risks where required.
• Maintain accurate and up-to-date purchasing data in internal systems, including purchase orders, dates, quantities, pricing and supplier information.
• Maintain organised records of purchase orders, invoices, contracts, supplier correspondence, compliance records and related documentation.
• Prepare and distribute purchasing, supplier performance, pricing, compliance and team activity reports as required.
• Support supplier performance reviews and drive agreed improvement actions relating to delivery, quality, cost, compliance, responsiveness and service.
• Identify process gaps, recurring issues and improvement opportunities, and work with the Purchasing Manager to implement practical solutions.
• Support workload planning, cross-training and cover arrangements to ensure continuity of the purchasing function.
• Promote collaboration, accountability and a high standard of service across the purchasing team.
KPIs:
• Purchase order accuracy and compliance.
• Purchase orders placed and updated within agreed timelines.
• Supplier on-time delivery performance.
• Supplier KPI performance and completion of improvement actions.
• Accuracy of supplier pricing and timely completion of approved price updates.
• Delivery of agreed cost savings, price reviews and supplier commercial actions.
• Assent supplier compliance completion, document validity and closure of overdue actions.
• Accuracy and timeliness of system data, supplier records and purchasing documentation.
• Resolution of purchasing, supplier, pricing and compliance issues within agreed service levels.
• Completion of team priorities and operational tasks.
• Team capability, cross-training and adherence to purchasing processes.
What is expected of an OX Employee:
• Abide by the company values and The Speed of Trust Behaviours.
• Demonstrate punctuality, reliability and personal accountability.
• Support achievement of Company and Key Account Gross Profit levels.
• Maintain a strong focus on cost control and commercial awareness.
• Be fanatical about upholding the company brand: do not overpromise, overcommit and then under-deliver.
• Respond positively to change and support the team through changing priorities.
• Maintain confidentiality at all times. Any breach of trust will be treated seriously and addressed appropriately by senior management.

• Follow the communication protocol for all OX Team Members. Emails and phone calls must be responded to promptly and within 24 hours.
• Be collaborative, supportive and open when working with all members of the team.

What we’re looking for:

Skills/Experience

• Previous experience in purchasing, procurement, supply chain or a related operational role.
• Experience coordinating, supervising or leading the work of others.
• People-oriented, supportive and results-driven leadership style.
• Strong knowledge of purchase order processing, supplier follow-up and purchasing controls.
• Practical experience of supplier management, supplier performance reviews and issue resolution.
• Experience maintaining supplier prices, reviewing price changes and supporting commercial negotiations or cost-saving activity.
• Experience working with supplier compliance documentation or platforms such as Assent is desirable.
• Strong attention to detail when reviewing supplier declarations, certificates, compliance records and pricing data.
• Excellent organisational skills and ability to manage competing priorities.
• Ability to delegate appropriately, monitor progress and hold others accountable for agreed actions.
• Strong analytical and problem-solving skills, with the ability to identify root causes and implement effective solutions.
• Excellent written, verbal and interpersonal communication skills, with the ability to tailor communication to different audiences.
• Strong relationship-building, influencing and negotiation skills.
• Confident handling supplier and internal stakeholder escalations in a professional and constructive manner.
• Competence in maintaining accurate purchasing, supplier, pricing and compliance data within business systems.
• Ability to work independently, use sound judgement and escalate risks at the appropriate time.
• Ability to act with integrity, professionalism and confidentiality.

What’s in it for you?

• The opportunity to be part of a growing, ambitious global brand
• The chance to grow and develop within the business
• 10 days annual leave + 5 days sick leave + birthday + volunteer leave
• A vibrant, supportive team culture

We live by three attributes: Humble, Hungry, People Smart. We work as One Team, put the Customer First, and challenge ourselves to innovate every day.

If you’re ready to grow with us and bring your energy, creativity, and teamwork, we’d love to hear from you.

Apply now and join a brand that’s shaping the future of tools.

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