QA Outsourcing

JOB DESCRIPTION
Job Title: Executive/Senior Executive
I.
II. Location: Unit
III. Department : Fabric Sourcing
IV. Reporting To: Manager – Fabric Sourcing
Job Purpose: The incumbent will be responsible for handling a team for vendor
management for order procurement and ensure that best quality of fabrics are sourced at
the competitive price.
VI. Key Responsibilities:
 Vendor Management
Improve relationship with existing and new vendors.

 Negotiate prices with new vendors.
 Evaluate capabilities of vendors with respect to quality, service & payment
terms.
 Ensure feasible delivery schedules for all vendors.
 Monitor delivery schedule daily.
 Ensure timely payment of vendors.
 Order Procurement & Planning
 Schedule procurement of specialized yarns, fabric & accessories.
 Release PO for requirement.
 Follow-up on respective PO and work order to get the material in time,
subject to quality approval.
 Ensure on time approvals for fabrics and trims requirement.
 Allocate fabrics & materials for in house production.
 Prepare monthly, weekly & daily plan after receiving the production
forecast from PPC.
 Overlook the schedule for cotton to yarn, yarn to knitting, grey fabric to
dying & finished fabric processing.
 Supervise for quality and color.
 Sample Development
 Understand new & existing sample development requirement with all
specifications.
 Analyze the types of fabrics, yarn, and yarn count.
 Ensure on time approvals on new styles development.
 Look after testing (lab dips Developments) for fabric, yarn, elastics and
accessories.
 For new samples, identify new fabrics, new vendors, decide on quality
parameters & develop the same.
 Quality Management
 Ensure the procurement of right quality of fabric.
 Analyze the recurring defects found.
 Prepare a root cause analysis on physical rejection.
 Understand and identify the technical defects of the process.
 Coordinate with QC team to understand the scope of improvement in
quality parameters.
 MIS
 Monthly fabric consumption & reconciliation report.
 Monthly SWOT & ABC analysis report.
 Vendor performance report.
 Team Management
 New joinee induction & training.
 Train & coach team on regular basis.
 Allocate work, assess team performance & give constructive feedback.
 Motivate & engage team productively
 Reduce absenteeism.
VII. Working Relationships:
 PPC Team – For production material planning.
 QC Team – For day to day quality check.
 IAD Team - For new fabric sourcing and regular fabric issues.
 Accounts Team- For payments.
 PD Team- For new & existing fabric.
 IT Team- For SAP related queries.
 Stores Team- For fabric & yarn storage.
 External Vendors- For yarn sourcing.
VIII.
Person Profile:
 Education: Diploma / Graduate / Post graduate / BE in Textile.
 Experience: 8-10 Years relevant experience.
 Functional/Technical Knowledge & Skills: Microsoft Excel, basic
understanding of textile technology, knowledge of upcoming new styles & fabrics.
 Behavioral Competencies: Problem solving, result oriented, negotiation, team
player, attention to detail, work prioritizing, interpersonal effectiveness,
compliance & people development