QHSE Administrator
Posted Updated 13
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Description
About The Role:
We offer a wide range of support and benefits to our employees including:
- Free Online Doctor Consultations via Web-doctor
- Competitive Salary
- 21 Days Annual Leave increasing with service to 26 Days
- 22 days to include day for your birthday after 1 year service
- Staff Benefits/Discount Programme
- Employee Assistance Programme
- Training and Development Opportunities
- Free Online Doctor Consultations via Web-doctor
- Competitive Salary
- 21 Days Annual Leave increasing with service to 26 Days
- 22 days to include day for your birthday after 1 year service
- Staff Benefits/Discount Programme
- Employee Assistance Programme
- Training and Development Opportunities
Days of Working: Monday to Friday 09:00am to 17:30pm
QHSE Administrator:
• Administer and maintain the company Approved Supplier Database, ensuring supplier records, certifications, insurance documents, and compliance information remain current and accurate.
• Monitor supplier compliance requirements and proactively follow up on expiring documentation and approvals.
• Support the Training Management Team by maintaining and updating employee training records and competency databases.
• Liaise with internal departments, clients, suppliers, and external stakeholders to support compliance and operational requirements.
• Identify opportunities to improve administrative processes, reporting systems, and compliance controls.
• Provide general administrative and ad hoc support to the QHSE & Compliance Team and wider business as required.
• Support the administration of incident reporting systems and help ensure timely completion of investigations and corrective actions.
• Prepare reports, presentations, and documentation for management reviews, client meetings, and compliance reviews.
• Provide day-to-day administrative support to operational teams on matters relating to Quality, Health & Safety, Environmental, and Compliance requirements.
• Support operational teams in the completion and management of risk assessments, method statements, permits, and other compliance documentation as required.
• Assist with the communication and promotion of QHSE policies, procedures, alerts, and best practices throughout the organisation.
• Provide support with the scheduling, coordination and minute recording for Dept. Meetings.
• Monitor supplier compliance requirements and proactively follow up on expiring documentation and approvals.
• Support the Training Management Team by maintaining and updating employee training records and competency databases.
• Liaise with internal departments, clients, suppliers, and external stakeholders to support compliance and operational requirements.
• Identify opportunities to improve administrative processes, reporting systems, and compliance controls.
• Provide general administrative and ad hoc support to the QHSE & Compliance Team and wider business as required.
• Support the administration of incident reporting systems and help ensure timely completion of investigations and corrective actions.
• Prepare reports, presentations, and documentation for management reviews, client meetings, and compliance reviews.
• Provide day-to-day administrative support to operational teams on matters relating to Quality, Health & Safety, Environmental, and Compliance requirements.
• Support operational teams in the completion and management of risk assessments, method statements, permits, and other compliance documentation as required.
• Assist with the communication and promotion of QHSE policies, procedures, alerts, and best practices throughout the organisation.
• Provide support with the scheduling, coordination and minute recording for Dept. Meetings.
Role requirements:
- Fluent English speaker
- Proficient in Microsoft suite of products - Excel/PowerPoint/Word)
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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