Qhse Engineer

We are looking for a QHSE Coordinator to join our company in Riyadh

Job Purpose

The QHSE Coordinator is the central Head Office point of documentation, coordination and administrative support for the QHSE function across all running projects. The role manages QHSE documentation flow between projects, Head Office and external stakeholders; supports the Bid/Tendering department with HSE, Quality and Sustainability plans; administers government and client prequalification/compliance portals; compiles monthly QHSE reporting across the project portfolio; supports internal audits at Head Office; drafts and maintains safety and quality procedures; and coordinates Head Office HSE inspections and HSE-related supplier and service-provider relationships. The role does not carry site-level operational or stop-work authority, it is a coordination, documentation and administrative-support function serving the QHSE Head, the QHSE Operations Manager, and the Project QHSE Teams.

Key Responsibilities & Duties:

Documentation & Multi-Project Coordination

• Act as the central point of contact for QHSE documentation across all running projects, ensuring consistent version control, distribution and traceability.

• Coordinate the flow of QHSE plans, procedures, records and correspondence between Project QHSE Teams, the QHSE Operations Manager, the QHSE Head and other departments.

• Maintain a master tracker of QHSE documentation status (plans, procedures, certificates, permits, statistics) across the full project portfolio, and follow up on overdue or missing items.

Bid & Tender Support

• Receive and action requirements from the Bid/Tendering and Business Development departments for tender-stage HSE Plans, Quality Plans and Sustainability Plans.

• Compile, tailor and issue project-specific HSE, Quality and Sustainability plans for bid submissions from approved corporate templates, coordinating technical input from the QHSE Operations Manager and relevant subject-matter leads.

• Track bid documentation deadlines and maintain a library of current, reusable QHSE bid content and supporting evidence (certifications, statistics, case studies).

Government & Client Portal Management

• Manage submissions on government and client portals for QHSE prequalification (PQs), questionnaires, and periodic QHSE statistics reporting, ensuring accuracy and on-time submission.

• Track renewal dates for prequalification, licenses and portal-based compliance requirements, and proactively coordinate the data and evidence needed to keep them current.

• Maintain a consolidated record of company QHSE statistics (incident/exposure data, certifications, training statistics, etc.) used across portal submissions and prequalification.

Reporting & KPI Compilation

• Compile the monthly QHSE coordination report, consolidating inputs and KPI data submitted by all Project QHSE Teams into a single Head Office report.

• Follow up with project sites to ensure monthly data and reports are submitted completely and on time; flag gaps or inconsistencies before consolidation.

• Support the QHSE Operations Manager and QHSE Head with data extracts and supporting documentation for portfolio-level KPI dashboards and management reporting.

Internal Audit Support

• Support internal audits at Head Office under the supervision of the QHSE Head, including audit scheduling, evidence-gathering and coordination with auditees.

• Prepare Internal Audit (IA) reports and findings summaries under the QHSE Head's supervision, and track closure of resulting corrective actions.

Procedures & Documentation Development

• Draft and maintain Safety and Quality procedures, work instructions, forms and templates, in line with ISO 9001/45001/14001 requirements and company standards.

• Support periodic review and update cycles for QHSE procedures, ensuring version control and proper distribution to all projects.

Project Documentation Platform Administration

• Administer QHSE documentation on Aconex or equivalent project documentation/EDMS platforms, uploading, distributing, tracking transmittals and maintaining document registers across all running projects.

• Ensure QHSE document workflows on the platform (review, approval, distribution) are followed correctly by project teams and escalate non-compliance where required.

HO Inspections & Supplier/Contractor Coordination

• Conduct Head Office HSE inspections and maintain HO-level HSE compliance records (fire safety, office ergonomics, emergency equipment, etc.).

• Liaise and follow up with HSE suppliers (PPE, safety equipment), Fire & Life Safety (FLS) contractors, and training providers, covering orders, servicing/calibration schedules, certifications and training bookings.

• Maintain a tracker of supplier and service-provider contracts, renewal dates and outstanding follow-ups.

Authorities

• Request and collect QHSE documentation, evidence and compliance data from any project or department for bid submissions, portal reporting or internal audit purposes.

• Flag late, incomplete or non-compliant QHSE plan and report submissions to the QHSE Head and QHSE Operations Manager.

• Control and issue current versions of Head Office QHSE procedures, forms and bid templates; withdraw superseded versions from circulation.

• No stop-work or site-operational authority — issues identified are escalated to the QHSE Operations Manager, QHSE Operations Lead Manager, or QHSE Head as appropriate.

Skills

Qualifications & Education

• Bachelor's degree in Engineering, Occupational Health & Safety, Environmental Science, or a related field.

• NEBOSH International General Certificate (IGC) as a minimum.

• ISO 9001 / ISO 45001 / ISO 14001 awareness or internal auditor training preferred.

Experience Required

• 5–8 years of QHSE experience, including meaningful exposure to a Head Office coordination, documentation-control, or tender-support role, not exclusively site-based experience.

• Experience within the construction or infrastructure sector preferred.

• Hands-on experience with Aconex or a similar project documentation/EDMS platform is required.

• Prior exposure to government or client prequalification portals, questionnaires and QHSE statistics reporting is strongly preferred.

• Experience supporting internal audits and preparing audit reports is an advantage.

Skills & Competencies

• Strong document control, organization and follow-up discipline across multiple concurrent projects.

• Proficiency in Aconex or equivalent project documentation platforms, and strong MS Office skills (Excel, Word, PowerPoint).

• Ability to compile and structure HSE, Quality and Sustainability plans to a professional, bid-ready standard.

• Report writing and data consolidation skills, with high attention to accuracy and detail.

• Working understanding of ISO 9001/45001/14001 requirements and internal audit processes.

• Effective coordination and communication across project teams, corporate departments, suppliers and external portals/agencies.

• Fluency in English; Arabic an advantage.

Key Performance Indicators (KPIs)

• On-time compilation and submission of the monthly QHSE coordination report.

• Bid/tender HSE, Quality and Sustainability plan turnaround time and accuracy against Bid Department deadlines.

• Government/client portal submission compliance, PQs, questionnaires and statistics submitted accurately and on schedule, with no lapsed prequalification.

• Timeliness and quality of Internal Audit reports prepared under the QHSE Head's supervision.

• Document control accuracy and completeness on Aconex/EDMS across all running projects.

• Closure rate and turnaround time for HSE supplier, FLS contractor and training-provider follow-ups.