QS and Admin Executive

Responsibilities

A. Tender and Budgeting

• Participate actively in tender submissions, including commercial clarifications and negotiations.
• Prepare tender summary reports for management approval.
• Tabulate costings and budgets for all awarded projects and track P&L

B. Approval for Materials Submission

• Liaise with Procurement Department on the materials approved for submission within 1 month of project commencement

C. Post Tender/ Contract Administration

• Prepare and submit progress claims to main contractors / clients.
• Evaluate and certify subcontractors’ progress claims.
• Prepare and assess Variation Order (VO) claims, including cost analysis and negotiation.
• Monitor project budgets and cost performance against approved budgets.
• Prepare cost reports and financial forecasts.
• Ensure proper documentation of contractual correspondence and cost records.
• Issue payment certificates to subcontractors in accordance with contract terms.
• Assist project team in final account preparation and settlement
  

D. Cost Control

• Review and approve all purchases to ensure compliance with budget and company policies. Spearhead cost-saving initiatives.