QSSK- INTERNATIONAL PROCUREMENT & LOGISTICS OFFICER
JOB TITLE:
INTERNATIONAL PROCUREMENT & LOGISTICS OFFICER
About This
Job:
Q-Sourcing
Limited trading as Q-Sourcing Servtec is a manpower management solutions firm
operating in the East African Region in the countries of Uganda, Kenya,
Tanzania, Rwanda, and South Sudan.
On behalf of
our client, we are looking for a competent, skilled, and experienced
International Procurement & Logistics Officer to work in Nairobi, Kenya.
Role Purpose
To own the
end-to-end international procurement and freight lifecycle. You will be fully
accountable for global supplier sourcing, international shipping coordination,
local customs clearing, and securing critical tax/duty exemptions from
government regulatory bodies (EPRA, KRA, and National Treasury), ensuring all
cargo is delivered safely, legally, and cost-effectively to the warehouse.
Key
Responsibilities
1. Global
Sourcing & Supplier Management
· Actively research, identify, and vet reliable international
manufacturers and suppliers for solar panels, inverters, water pumps,
batteries, and balance-of-system components.
· Negotiate competitive pricing, favorable payment terms,
warranties, and shipping terms (Incoterms) with international vendors.
· Initiate, track, and manage international purchase orders (POs),
ensuring technical specifications align with engineering team requirements.
2. Import
Compliance & Regulatory Approvals
· Lead the process of securing technical and import approvals and
solar equipment exemptions from the Energy and Petroleum Regulatory Authority
(EPRA).
· Formulate, submit, and track duty/VAT exemption applications
through the National Treasury and Ministry of Energy for renewable energy
projects.
· Timely initiate and process Import Declaration Forms (IDFs) via
the Kentrade system to prevent shipping delays.
· Ensure absolute compliance with all Kenya Revenue Authority
(KRA) customs regulations, harmonized system (HS) codes, and tariff
classifications.
3.
International Freight & Forwarding Coordination
· Manage relationships with international sea and air freight
forwarders, optimizing shipping routes, consolidating cargo where possible, and
minimizing transit times.
· Verify and compile all critical import documentation, including
Bills of Lading (B/L), Air Waybills (AWB), Commercial Invoices, Packing Lists,
and Certificates of Conformity (CoC) via PVOC partners like SGS, Bureau
Veritas, or Intertek.
4. Local
Clearing, Transport & Warehouse Delivery
· Direct and monitor the activities of contracted local clearing
and forwarding agents at the Port of Mombasa and ICD Embakasi to ensure rapid
cargo clearance (minimizing demurrage and storage charges).
· Coordinate reliable local transportation companies to safely
move cleared cargo from the port/depot directly to the central Nairobi
warehouse.
· Oversee the offloading process at the warehouse, ensuring
physical inventory matches the commercial packing lists, and document any
damages or discrepancies for insurance claims.
Requirements
Qualification
and Experience
Education
· Bachelor's degree in Supply Chain Management, Procurement,
Logistics, International Trade, or a related field.
· Professional certifications (e.g., CIPS, KISM) are highly
desirable.
Experience
· Minimum of 4–6 years of direct experience in
international procurement and clearing in Kenya.
· Direct experience importing solar energy equipment, electrical
hardware, or technical engineering components is a massive advantage.
System
Proficiency
· Hands-on experience with the Single Window System (Kentrade),
iCMS (KRA), and enterprise resource planning software (experience with Zoho
Inventory/Zoho Creator or similar ERPs is highly valued).
Key
Competencies
· Proven track record of successfully navigating and securing
clearances from EPRA, KRA, and the National Treasury.
· In-depth knowledge of international shipping laws, Incoterms
(2020), marine cargo insurance, and freight rate structuring.
· Resilience to unblock shipping bottlenecks at the port or with
customs officers proactively.
· Ability to manage dozens of shipping files simultaneously
without losing track of crucial dates, documents, or exemption certificates.
Interested and
qualified applicants should submit their applications through the link below.
Note: Only
shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL
OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.