QSSR-FLDVR-PROCUREMENT MANAGER

Position Summary

The Procurement Manager will lead and oversee all procurement and supply chain activities of the Eye Center. of Excellence. This role is critical to ensuring timely, cost-effective, and compliant sourcing of medical equipment, pharmaceuticals, optical supplies, consumables, and non-medical goods and services essential for hospital and training operations. The incumbent will establish procurement systems aligned with national regulations and international best practices, while supporting the Center’s mission of delivering high-quality, accessible eye care.

Key Responsibilities

Strategic Procurement & Planning

• Develop and implement annual procurement plans in alignment with hospital needs and strategic objectives.
  
• Establish vendor qualification systems, contracts, and framework agreements for medical and non-medical supplies.
  
• Ensure procurement activities are compliant with Rwanda’s public procurement laws and donor/foundation requirements.
  

Supply Chain & Vendor Management

• Manage the entire procurement cycle from requisition to delivery and payment.
  
• Identify, evaluate, and build strong relationships with local and international suppliers of ophthalmic equipment, pharmaceuticals, lenses, frames, IT, and facility services.
  
• Negotiate competitive terms, ensuring value-for-money while maintaining quality and reliability.
  
• Oversee inventory levels in collaboration with the warehouse/pharmacy to prevent stock-outs or overstocking.
  

Operational Excellence

• Maintain accurate procurement records, contract management systems, and supplier performance evaluations.
  
• Collaborate with clinical, technical, and administrative teams to forecast needs and ensure timely supply of critical items (e.g., surgical consumables, lenses, pharmaceuticals).
  
• Support importation and customs clearance processes for international shipments, ensuring all documentation is accurate and compliant.
  
• Develop procurement policies, SOPs, and risk management strategies.
  

Financial & Compliance Oversight

• Prepare budgets and expenditure forecasts for procurement activities.
  
• Monitor procurement expenditures and ensure compliance with donor requirements, internal policies, and external audits.
  
• Implement transparent bidding processes and uphold strict ethical standards in supplier selection.
  

Team Leadership & Capacity Building

• Supervise and mentor procurement and logistics officers, ensuring continuous skills development.
  
• Promote a culture of accountability, transparency, and service orientation within the procurement unit.