Quality Administrative Coordinator
Posted
Quality Administrative Coordinator
Location: Vineland, New Jersey — On-site
Employment Type: Full-time
Schedule: Monday through Friday, 7:00 a.m.–4:00 p.m.
Salary Range: $55,000–$60,000 annually
Employment Type: Full-time
Schedule: Monday through Friday, 7:00 a.m.–4:00 p.m.
Salary Range: $55,000–$60,000 annually
Final compensation will be determined based on the selected candidate’s relevant experience, qualifications, and skills.
Position Summary
Northeast Precast is looking for a highly organized, detail-oriented administrative professional to support our Quality team. This is a primarily administrative and documentation-focused position. The ideal candidate is someone who enjoys keeping information organized, following processes, maintaining accurate records, tracking details, and making sure things get done. The successful candidate will also serve as a professional point of contact for auditors and third-party inspectors, helping them navigate our quality documentation, presenting requested information, and coordinating responses to their questions and requests. We are looking for a sharp, dependable administrative professional who is comfortable working in a construction/manufacturing environment and can learn and understand quality terminology, procedures, and compliance requirements.
Key Responsibilities
Administrative & Documentation Support
- Maintain organized quality records, files, forms, and documentation.
- Ensure required documents are complete, current, and properly filed.
- Review documentation for missing information, errors, or inconsistencies.
- Maintain document filing systems.
- Enter, organize, and track information using Microsoft Office and company systems.
- Follow up with employees and departments when information or documentation is missing.
- Help keep quality-related information organized and easy to find.
Audit & Compliance Support
- Help coordinate customer, certification, and third-party audits.
- Schedule meetings, organize documents, and prepare materials for auditors and inspectors.
- Gather requested records and documentation.
- Serve as a professional point of contact during audits and inspections.
- Present and explain applicable quality records, procedures, forms, and documentation.
- Help auditors and inspectors locate the information they need.
- Communicate questions or technical issues to the appropriate Quality leader.
- Take notes and document audit findings, observations, and follow-up items.
- Track corrective actions and other open items through completion.
- Maintain organized records of audits, findings, and completed corrective actions.
- Review quality documentation for accuracy, completeness, and consistency.
- Maintain required quality records, audit documentation, and supporting files.
- Assist departments with maintaining accurate and complete quality records.
- Identify missing, incomplete, inconsistent, or outdated documentation and coordinate necessary corrections.
- Maintain organized electronic and physical filing systems for quality-related records.
Quality System Support
- Help maintain current quality procedures, forms, checklists, and other documentation.
- Assist with internal documentation reviews and quality audits.
- Track quality-related action items and follow up with responsible individuals.
- Identify missing or outdated documentation and help get it corrected.
- Learn and become familiar with quality, compliance, and production terminology.
- Bring recurring documentation or process issues to the attention of Quality leadership.
Qualifications
- Highly organized and detail oriented.
- Comfortably managing a large amount of documentation and information.
- Strong follow-through and able to consistently track open items to completion.
- Comfortable learning technical terminology, quality requirements, and company procedures.
- Able to understand written procedures and recognize when something is missing, inconsistent, or does not look right.
- Comfortable communicating with people throughout a manufacturing and construction environment.
- Confident and professional when meeting with auditors, third-party inspectors, customers, and other outside parties.
- Able to clearly present and explain documentation and information and respond professionally to questions.
- Able to recognize when a question requires technical expertise and know when to involve Quality or Operations leadership.
- Proficient with Microsoft Word, Excel, Outlook, and similar computer applications.
- Professional, dependable, and able to work independently.
Work Environment
This position is primarily office-based but may require entering production or manufacturing areas. Employees must follow all company safety requirements and wear required personal protective equipment when entering designated areas.
Benefits
Eligible full-time employees are offered:
- Medical, dental, and vision insurance after 90 days of employment.
- Company-paid basic life insurance in the amount of $25,000.
- Voluntary accidents, disability, critical illness, and hospital indemnity insurance options.
- Paid vacation based on length of service.
- Paid sick leave in accordance with company policy and New Jersey law.
- Paid company holidays after 30 days of employment.
- 401(k) retirement plan & Company 401(k) match
Equal Employment Opportunity
Northeast Precast is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by applicable federal, state, or local law.
E-Verify Participation
Northeast Precast participates in E-Verify to confirm the identity and employment eligibility of newly hired employees.