Quality Assurance Specialist

Essential Duties and Responsibilities:

Health & Safety Compliance

· Conduct monthly health and safety audits of classrooms, playgrounds, kitchens, and other facilities to ensure compliance with Head Start Performance Standards, licensing requirements, and agency policies.

· Document findings, recommend corrective actions, and follow up to ensure timely resolution.

CACFP Monitoring

· Conduct CACFP monitoring visits three times per year at each site.

· Review daily meal count sheets for accuracy and compliance with USDA requirements, ensuring timely corrections when needed.

· Provide technical assistance to staff on CACFP rules, documentation, and food service procedures.

File & Documentation Audits

· Audit child files twice a year for accuracy, completeness, and compliance with Head Start requirements.

· Conduct WorkOne income verification file audits to ensure proper eligibility documentation.

Data & Record Management

· Upload and organize meeting notes in ChildPlus in a timely manner.

· Maintain accurate logs, reports, and monitoring records for internal use and external reviews.

Administrative Support

· Coordinate travel arrangements for staff and program needs.

· Meet regularly (and as needed) with the Director of Children’s Services to review and discuss pertinent data, areas of concern, and program strengths.

· Maintain site contracts, ensuring timely renewals and proper documentation. Send In-Kind out for the contracts.

· Track and record In-Kind donations, ensuring accurate valuation and documentation for grant compliance.

Other Responsibilities

· Participate in annual self-assessment, community assessment, and other internal monitoring activities.

· Support readiness for federal and state monitoring reviews.

· Assist in developing and updating policies, procedures, and forms related to compliance monitoring.

Qualifications:

· Associate’s or Bachelor’s degree in Early Childhood Education, Business Administration, Public Health, or related field preferred.

· Experience in program compliance, auditing, or recordkeeping, preferably in a Head Start or nonprofit setting.

· Knowledge of Head Start Performance Standards, CACFP regulations, and applicable state licensing rules preferred.

· Strong organizational skills with attention to detail and accuracy.

· Ability to maintain confidentiality and handle sensitive information.

· Strong communication skills, both verbal and written.

· Proficiency in Microsoft Office and data management systems; experience with ChildPlus preferred.

· Ability to travel to all program sites and work flexible hours as needed.

Physical Requirements:

· Ability to walk, bend, and lift up to 25 pounds during inspections.

· Ability to work in varied environmental conditions (indoor/outdoor).