Quality Records Coordinator
Summary
Coordinate quality management systems, audits, and administrative tasks for an architecture/engineering firm, ensuring compliance and smooth project execution.
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves\: What is our impact on the world?
Watch Our Story\:' https\://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.
In the role of Quality Records Coordinator, we'll count on you to\:
Serve as the local administrative support to the office leadership for the management of the QMS.
Monitor the proper scheduling and completion of QA and QC activities through the department's use of the QMIS.
Coordinate hard copy destruction process annually.
Support Office Quality Leader by regularly reporting QMS implementation, lessons learned, and audit resolution strategies.
Work with Office Quality Leader to continually update local processes supporting implementation of QMS and ILG requirements
Assist Office Quality Leader with responding to staff questions or issues related to policies and procedures related to the organization’s QMS.
Identify local opportunities for training and support through monitoring loss trends due to quality related issues.
Assist with Quality Audits as needed
Quality Coordination to include but not limited to\:
Projects (for all projects in NorCal)
Reviews
Schedule and Lead 0% Project Reviews
Confirm Project Reviews are scheduled as needed, quarterly at a minimum. (Project reviews to be scheduled and led by TBD)
Confirm Business Reviews are scheduled as needed, quarterly at a minimum. (Project reviews to be scheduled and led by accounting)
Risk Exposure/Register - track compliance
Schedules
Track phase deliverables dates
Confirm project deliverables have been QA/QC prior to submission
Staffing
Become “expert” in the use of HDR’s staffing tool
Responsible for confirming all “Core Teams” have updated the staffing tool for their staff and/or complete for them a minimum of a 2-week outlook.
Responsible for scheduling and leading “staffing conflicts” meetings.
Requisitions
Help hiring managers develop requisitions
Monitor and track requisitions
MOA Tracking
Go/NoGos
Fee Reviews/Fee Revisions/Add services
Contract reviews
Proposal submissions
Signature authorization
Embrace the HDR brand promise and values.
Must execute work in a professional and ethical direction for the company and staff.
Bachelor's degree
A minimum of 5 years related experience
Must be team-oriented and able to work with a variety of people in a fast-paced environment
Experience in an Architectural/Engineering firm a plus